Executive Assistant Administrator

Piper Sandler • New York, NY

5d • Onsite

About The Position

Piper Sandler is seeking an Executive Assistant to support Investment Banking in its New York City office. The role provides administrative support to a senior executive in a fast-paced, dynamic environment and requires strong communication and time-management skills, attention to detail, discretion, and the ability to anticipate needs and manage multiple tasks simultaneously. The Executive Assistant serves as a key point of contact for the senior executive and helps coordinate schedules, travel, correspondence, expenses, and CRM information.

Requirements

• Excellent communication skills.
• Strong time-management skills and the ability to manage multiple tasks simultaneously.
• High level of confidentiality and discretion.
• Attention to detail and the ability to anticipate the needs of senior team members.
• Excellent computer skills and high proficiency with the Microsoft Office Suite and expense management systems.

Nice To Haves

• Experience with Concur is a plus.

Responsibilities

• Manage the senior executive’s calendar, scheduling and prioritizing internal and client meetings, dinners, and events.
• Arrange domestic and international travel itineraries and agendas, ensuring the necessary logistics are in place.
• Prepare correspondence, reports, presentations, engagement and commitment letters, memorandums, invoices, and tracking sheets accurately and on time.
• Serve as the primary point of contact between the senior executive and internal teams, clients, stakeholders, and external partners.
• Exercise discretion when committing the executive’s time and evaluating needs; advise on time-sensitive and priority issues and ensure appropriate follow-up.
• Manage and track the executive’s expenses and process expense reports according to company policy.
• Update CRM contact information, enter call notes, assist with deal-process tracking, and create and maintain distribution lists and accurate pipelines.
• Handle confidential information and sensitive materials with discretion.
• Use Microsoft Office and expense management systems to support administrative work.
• Assist with additional administrative tasks as requested.

Benefits

• Competitive annual bonus structure in addition to salary.
• Generous paid time off.
• 10 Federal Holidays.
• Training and professional development opportunities throughout the year.
• Collaborative and supportive team environment where contributions are recognized and rewarded.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed