Executive Assistant

Cleveland Clinic•Vero Beach, FL

7d•Onsite

About The Position

Cleveland Clinic Indian River Hospital is seeking an Executive Assistant to support the day-to-day operations of the office of the Vice President and Chief Medical Officer. The position involves managing calendars, working with board members, executives and donors, and assisting with project management. The role offers insight into hospital operations and requires strong critical-thinking, organizational and multitasking skills, as well as comfort interacting with a range of stakeholders. The caregiver serves as a liaison and administrative, technical and operational resource; assists the Director with projects and daily tasks; coordinates policy evaluation and implementation; and identifies opportunities to improve operational efficiency. The role develops communications, databases and budgets; coordinates complex projects and initiatives; monitors databases; tracks project progress through scorecards and milestones; analyzes progress; reports discrepancies; and facilitates prioritization and implementation. The Executive Assistant also supports meeting scheduling, preparation and communication, attends meetings and records outcomes, tracks deadlines, communicates project status and requirements, researches and organizes information for presentations, and helps develop interdepartmental education, department orientation and training programs. The regular schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.; some later evenings may be required.

Requirements

Bachelor’s degree in Business Administration, Finance, Communications, Healthcare Administration or a related field, or additional progressively responsible experience.
Five years of administrative, financial or project management experience.
May require a license based on department or institute needs.
Strong computer skills and experience with software applications.
Multitasking, critical thinking, decisive judgment, independence, interpersonal skills, communication and customer service skills.

Nice To Haves

Healthcare experience.
Knowledge of project management and computer practices.
Experience in a leadership or supervisory role.

Responsibilities

Function as a liaison and administrative, technical and operational resource.
Assist the Director with projects and daily tasks.
Coordinate policy evaluation and implementation.
Identify operational improvement opportunities to create an efficient workplace.
Develop communications, databases and budgets.
Lead or coordinate multiple complex projects, major initiatives or policy implementations.
Update, monitor and manage databases.
Develop scorecards and milestones to track progress.
Analyze project improvement and progress.
Report discrepancies and variances.
Act as a liaison with committees, caregivers and vendors.
Facilitate project prioritization and implementation.
Assist with the scheduling, coordination, preparation and communication of meetings.
Attend meetings and record key outcomes.
Identify key milestones and deadlines.
Communicate project status and requirements to achieve results.
Research, analyze and organize information for presentations.
Develop interdepartmental education programs and assist with developing department orientation and training.