Executive Assistant

Brinkmann Constructors • Chesterfield, MO

7d • Onsite

About The Position

Brinkmann Constructors is seeking an Executive Assistant to support the Vice President of People and the broader People Team at its Chesterfield office. The role combines executive-level administrative support with strategic partnership, project coordination, presentation development, and office and team support. The Executive Assistant helps advance business priorities, coordinate critical initiatives, and enable the People function to operate effectively. The position requires strong business acumen, exceptional organization, advanced technical capabilities, discretion, and the ability to manage competing priorities while maintaining professionalism and confidentiality.

The Executive Assistant provides support in both professional and personal capacities, managing the VP’s calendar, reports, projects, and to-do list; coordinating meetings and travel; and serving as a liaison with internal and external stakeholders. The role also develops executive presentations and visual materials, organizes and analyzes data, supports People Team initiatives and events, manages records and correspondence, and assists with office operations and special projects. Salary is commensurate with experience.

Requirements

• At least 3 years of related experience, as stated in the role description.
• 5 or more years of executive administrative experience supporting senior-level leaders; executive experience is strongly preferred.
• Advanced proficiency in Microsoft PowerPoint and Excel.
• Ability to create presentations, visuals, and organizational charts from scratch, not merely edit or format existing materials.
• Strong analytical and problem-solving skills, including working with data and clearly translating insights.
• Exceptional organizational skills and ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills and a polished, professional presence.
• High discretion, judgment, and integrity when handling confidential information.
• Proactive, self-starting approach and ability to work independently and collaboratively.
• Proof of past experience creating PowerPoint presentations and executive content materials.
• Ability to provide office support that may involve light lifting and hands-on work.

Nice To Haves

• Experience with Concur.
• Experience with Power BI, Canva, Adobe Creative Suite, Workday, UKG, or iCIMS.
• Canva experience for presentation development.

Responsibilities

• Provide professional and personal support to the VP of People, enabling focus on corporate productivity.
• Maintain confidentiality, integrity, discretion, and sound judgment.
• Manage the VP’s calendar, reports, projects, and to-do list, aligning activities with business priorities and proactively resolving conflicts.
• Coordinate internal and external meetings with executive leaders, consultants, and community partners.
• Arrange and manage travel, loyalty program memberships, travel schedules, and travel or reservation changes and questions.
• Serve as a professional liaison between the VP and internal and external stakeholders.
• Anticipate needs and identify solutions proactively.
• Develop and enhance executive-level presentations, including layouts, visuals, graphics, and messaging flow.
• Create presentation content and translate concepts into clear visuals, diagrams, and organizational charts from scratch.
• Pull, analyze, and organize Excel data to support reporting and decision-making.
• Support dashboards, summaries, and visual storytelling for leadership meetings.
• Prepare expense reports and gather the required receipts and information.
• Manage records and documents; conduct research, interpret data, and proofread documents.
• Support ad hoc special projects and personal support as needed.
• Prepare and distribute correspondence.
• Support People Team initiatives, events, projects, and communications, ensuring attention to detail and follow-through.
• Schedule and coordinate recurring meetings, events, lunches, and speaking engagements for the VP and areas of impact.
• Arrange meeting setup, including materials, lunch, room organization, and Teams setup.
• Coordinate logistics for meetings, speaking engagements, and team events, including materials, technology, and catering.
• Partner with the office administration team on corporate and company-wide event planning, employee activities, and initiatives.
• Serve as a front-facing contact for employee inquiries by email, in person, and phone, providing strong customer service.
• Organize files, records, and shared resources.
• Support office operations, including supplies, mailers, and event materials; duties may involve light lifting and hands-on support.
• Collaborate on presentations, communications, and training materials, including formatting, packaging, preparation, and meeting assistance using design tools.
• Manage office supply and suite needs, including ordering supplies.
• Coordinate outreach activities with applicable departments.
• Assist the VP with other duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed