Executive Assistant

TQL • Cincinnati, OH

7d • Onsite

About The Position

As an Executive Assistant for TQL, you will directly support a senior Marketing executive and help the broader Marketing team stay organized, aligned, and moving forward. You will manage calendars, coordinate meetings, support executive communications, and track department priorities. The role combines senior-level executive support with hands-on administrative coordination in a fast-paced Marketing department. Success requires exceptional organization, attention to detail, sound judgment, and a proactive, team-first approach.

The position is based at 4289 Ivy Pointe Boulevard, Cincinnati, Ohio 45245. Employment visa sponsorship is unavailable for this position. Applicants who require employment visa sponsorship now or in the future will not be considered.

Requirements

• 5+ years of experience as an Executive Assistant providing administrative support to senior-level executives.
• Advanced proficiency in Microsoft Office and Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong calendar management, meeting coordination, and time management skills.
• Exceptional organizational skills and the ability to manage competing priorities, frequent interruptions, and shifting deadlines.
• Excellent writing, editing, and proofreading skills with close attention to accuracy and detail.
• Sound judgment and the ability to anticipate needs, solve problems, and take initiative.
• Strong interpersonal and communication skills, with confidence working across departments and leadership levels.
• A proactive, resourceful, and team-first mindset, including willingness to help with hands-on administrative tasks.
• Strong follow-through, accountability, and ownership of assignments.
• A high degree of professionalism, discretion, and confidentiality.

Responsibilities

• Manage the executive’s calendar, schedule meetings and appointments, and resolve scheduling conflicts as priorities change.
• Coordinate meetings for the executive and Marketing leadership team, including agendas, presentation materials, logistics, and follow-up action items.
• Organize and prioritize incoming requests, track deadlines, and follow up with stakeholders to keep department projects and deliverables on schedule.
• Support executive and internal communications by organizing content, proofreading copy, validating links, and preparing materials for review and distribution.
• Review presentations, documents, and other department materials for accuracy, clarity, formatting, and consistency.
• Serve as an administrative point of contact for the executive, communicating professionally with employees and leaders across the organization.
• Provide day-to-day administrative and operational support to the Marketing team, including document preparation, meeting coordination, and department organization.
• Assist with department meetings, events, materials preparation, errands, and other hands-on team needs.
• Identify opportunities to improve administrative processes, information flow, and team efficiency.
• Handle confidential information and sensitive communications with discretion and professionalism.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed