Executive Administrative Assistant

Dynabrade Inc • Harris Hill, NY

6d • $27 - $36 • Onsite

About The Position

Dynabrade is seeking a highly organized and proactive Executive Assistant to support its President & CEO and Executive management team. This role supports seamless daily operations in a fast-paced manufacturing and global sales environment. The Executive Assistant manages multiple schedules, coordinates strategic projects, and serves as a communication link between executives, internal departments, and external partners.

The position includes executive calendar, meeting, and travel management; preparing and editing correspondence and business materials; coordinating leadership meetings and cross-functional initiatives; interacting with distributors, vendors, partners, and visitors; and maintaining administrative systems and workflows. The role is on-site at Dynabrade’s Clarence, NY facility and may require extended hours during peak periods or events, as well as occasional support for companywide meetings and customer visits.

Requirements

• 3–5 years of executive-level support experience.
• Experience supporting senior leaders and cross-functional teams.
• Exceptional organizational and communication skills.
• Proficiency in Microsoft Office, Google, and AI collaboration tools.
• Ability to manage multiple concurrent projects and priorities.
• Professional, resourceful, and customer-service oriented.
• Flexible team player willing to adapt to change and take on challenges.

Nice To Haves

• Bachelor’s degree preferred; equivalent experience considered.
• Executive-level support experience in manufacturing or B2B is ideal.
• Familiarity with ERP/CRM systems.

Responsibilities

• Manage and optimize executive calendars, meetings, and travel arrangements.
• Prepare and edit correspondence, spreadsheets, reports, presentations, and briefing materials.
• Anticipate executive needs and proactively manage tasks.
• Handle confidential company information with discretion.
• Facilitate communication between executives and departments.
• Support initiatives related to product launches, trade shows, and organizational priorities.
• Assist with gathering information for KPIs and leadership metrics and preparing related reports and presentations.
• Coordinate leadership meetings, offsite sessions, and events.
• Prepare agendas, compile materials, and track action items.
• Support cross-functional projects and deadlines.
• Serve as a point of contact for distributors, vendors, and partners.
• Coordinate visits and tours for customers and business partners.
• Ensure visitors experience Dynabrade’s culture of quality and innovation.
• Maintain organized systems for documentation and workflows.
• Assist with preparations for trade shows and corporate events.
• Identify opportunities to improve processes and efficiency.
• Provide occasional support for companywide meetings and visiting customers.

Benefits

• Competitive salary and benefits.
• Growth opportunities.
• Hearing and eye protection provided.
• Safety shoes and prescription safety eyewear covered by a reimbursement program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed