Executive Assistant

Avalara • UNAVAILABLE, UNAVAILABLE

6d • Remote

About The Position

Avalara is seeking an Executive Assistant to support its Head of Sales and a Senior Vice President. Reporting to the VP of Corporate Experience, this remote position in the United States partners with executive sales leadership to create focus, alignment, and execution across revenue priorities. The role supports leaders shaping Avalara’s go-to-market strategy, revenue growth, and market presence by bringing structure to complex priorities and building relationships across the business.

The Executive Assistant manages executive calendars, communications, meetings, travel, and activities; prepares leaders for meetings; supports presentations and expenses; coordinates projects and events; and helps establish effective executive operating rhythms. The role also calls for developing an understanding of Avalara’s technology, AI automation, products, and priorities. Avalara describes itself as an AI-first company and expects employees to use AI to address business challenges, improve efficiency, contribute solutions, and stay curious about emerging practices.

Requirements

• At least 3 years of experience supporting senior leaders or executives.
• Experience managing executive calendars, travel, meetings, and confidential information.
• Experience supporting leaders in technology, product, engineering, strategy, SaaS, or related activities.
• Experience coordinating projects, executive meetings, events, or offsite engagements from planning through completion.
• Demonstrated curiosity, including interest in AI technologies, product development, and business strategy, and identifying opportunities to improve processes and team effectiveness.
• Experience using AI and AI-related technologies; willingness to apply AI to business challenges and stay curious about new trends and best practices.

Responsibilities

• Manage complex executive calendars, priorities, communications, and scheduling needs.
• Coordinate leadership meetings, offsite events, travel, and executive activities from planning through execution.
• Prepare executives for meetings by organizing agendas, materials, logistics, and follow-up actions.
• Serve as a primary contact for executive team members and build trusted relationships across the organization.
• Support presentations, expense management, and other administrative activities that help leaders accomplish priorities.
• Coordinate special projects by managing partners, timelines, communications, and action items.
• Partner with Chiefs of Staff on executive operating rhythms, including staff meetings, leadership reviews, and planning processes.
• Track main deliverables and help ensure follow-through on commitments and decisions.
• Identify opportunities to improve processes, increase efficiency, and enhance team effectiveness.
• Develop an understanding of Avalara's technology, AI automation, products, and priorities to better support executive teams.

Benefits

• Paid time off.
• Paid parental leave.
• Eligibility for bonuses, depending on role and applicable plan terms.
• Private medical insurance (benefits vary by location).
• Life insurance (benefits vary by location).
• Disability insurance (benefits vary by location).
• Annual bonus based on individual and company performance, depending on the terms of the applicable plan and the employee’s role.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed