Executive Assistant

Visteon•Van Buren, MI

6d•Hybrid

About The Position

Visteon is hiring an Executive Assistant to provide highly organized, responsive support to multiple Vice Presidents in a fast-paced global environment. The role manages complex calendars, frequent domestic and international travel, expenses, meetings, and administrative priorities so leaders remain prepared and focused. The Executive Assistant coordinates leadership meetings and visits, prepares itineraries and meeting materials, and serves as a responsive contact for stakeholders. The role also tracks executive decisions, deadlines, and follow-ups; coordinates information across functions, regions, and time zones; and supports assigned projects through trackers, data organization, status summaries, risk escalation, and timely completion. The position uses Copilot and other approved digital tools to improve scheduling, summaries, drafting, accuracy, and response time, and shares effective practices with the Executive Assistant team. It also coordinates meetings and events, including venues, lodging, transportation, catering, schedules, and participant communications. The position has a hybrid on-site schedule and requires flexibility to support time-sensitive international travel needs outside standard hours. It reports to the Executive Assistant to the CEO.

Requirements

At least 3 years of administrative or executive support experience.
Proven success supporting multiple leaders and competing priorities in a fast-paced environment.
Extensive domestic and international travel coordination experience, including complex itineraries, visas, and changes across time zones.
Highly organized and detail-oriented, with sound judgment, initiative, discretion, and follow-through.
Strong communication and relationship-building skills.
Microsoft 365 and AI-tool skills.
Experience coordinating meetings, events, projects, budgets, and expense reporting across regions and cultures.
Flexibility to support time-sensitive international travel needs outside standard hours.
Availability to work a hybrid on-site schedule.

Nice To Haves

Experience supporting Vice Presidents in a global organization.
Bachelor’s degree or equivalent practical experience.

Responsibilities

Manage complex calendars, shifting priorities, expenses, and executive communications for multiple Vice Presidents.
Coordinate frequent domestic and international travel, including multi-city itineraries, visas, lodging, transportation, and contingency plans.
Prepare itineraries, meeting materials, presentations, and reports, and serve as a responsive contact for stakeholders.
Learn executive priorities and work styles; track decisions, deadlines, and follow-ups.
Coordinate information across functions, regions, and time zones, and support leadership meetings and visits.
Use Copilot and approved digital tools to improve scheduling, summaries, drafting, accuracy, and response time.
Share effective tools and practices with the Executive Assistant team.
Coordinate meetings and events, including venues, lodging, transportation, catering, schedules, and participant communications.
Maintain trackers, organize data, and provide concise status summaries for assigned projects and commitments.
Coordinate defined projects, escalate risks, and ensure timely completion.
Deliver accurate calendars, travel plans, expense reports, and meeting materials on time.
Proactively resolve conflicts, travel changes, and time-zone issues while maintaining confidentiality and policy compliance.