Executive Assistant

NICE • Hoboken, NJ

6d • Hybrid

About The Position

The Executive Assistant provides analytical and specialized administrative support to reduce the workload of executives, managers, and staff. The role handles complex tasks and advanced administrative duties, analyzes issues, determines appropriate approaches, collects and interprets data, and prepares detailed reports and recommendations. It coordinates activities across departments and with external partners, and collaborates with company personnel at all levels to gather information and compile reports. The position may involve sensitive or confidential matters across various functional areas.

The Executive Assistant arranges meetings and training, records meeting minutes and action items, coordinates follow-up across the organization, and supports travel and expense tracking and reporting as needed. The role requires confident, professional engagement with C-suite leaders, clients, and stakeholders, as well as the ability to manage multiple priorities in a rapid-paced environment and adapt to frequent process changes. It serves as a trusted extension of the executive team in fast-moving, high-visibility situations.

This is an office-based position under NiCE-FLEX: two days per week in the office and three days working remotely. Fully remote work is not available. Employees may also perform other reasonable related business duties as assigned, and job duties may be revised as business needs arise.

Requirements

• High school diploma or equivalent required.
• Three or more years of success in a fast-paced business setting.
• Demonstrated ability to tackle challenges and deliver smart solutions.
• Confidence using the MS Office Suite, with advanced knowledge of Excel and PowerPoint.
• Meticulous attention to detail and accuracy.
• Exceptional organizational skills and ability to manage multiple priorities.

Nice To Haves

• Progress toward a college degree is welcome.

Responsibilities

• Arrange meetings and training, coordinating with departments across the NiCE organization.
• Record meeting minutes and action items from team meetings, and manage follow-up by engaging relevant departments as needed.
• Engage with C-suite leaders, clients, and stakeholders with poise and professionalism.
• Coordinate, track, and report on travel and expenses as needed.
• Participate in ongoing training as needed.
• Follow current processes and adapt to frequent process changes.
• Multitask effectively in a rapid-paced environment.
• Serve as a trusted extension of the executive team, exercising sound judgment and maintaining a composed demeanor in fast-moving, high-visibility situations.
• Analyze issues, determine appropriate approaches, collect and interpret data, and prepare detailed reports and recommendations.
• Coordinate activities across departments and with external partners, and gather information from company personnel to compile reports.
• Perform other reasonable related business duties as assigned.

Benefits

• Internal career opportunities across multiple roles, disciplines, domains, and locations.
• Opportunities to learn and grow in a collaborative and creative environment.
• NiCE-FLEX hybrid work model: two office days and three remote-work days each week.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED