Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Associate's degree or an equivalent combination of education and experience required.
• At least five years of progressively responsible administrative support experience.
• Excellent written and verbal communication skills, including diplomacy in governance materials and a warm, approachable style with staff and partners.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams; comfort with AI-related tools and board portal software.
• Strong organizational and project coordination skills, with the ability to manage competing priorities and shifting deadlines accurately and calmly.
• Proactive, resourceful, and accountable approach, including anticipating needs, bringing solutions, and driving tasks through to completion.
• Absolute discretion and sound judgment with sensitive governance, financial, and personnel information.
• Ability to build trusting relationships across the organization, including with program staff, donors, and Board members, and to lead committees and cross-functional teams without direct authority.
• Commitment to a diverse, inclusive, and equitable workplace and to Anixter Center's mission.
• Regular travel to Anixter Center locations and programs within the Chicagoland area.
• Ability to work occasional evenings and weekends for board meetings and events.
• Ability to perform extended computer work and occasionally move office supplies, event materials, or board packets weighing up to 20 pounds; reasonable accommodations may be made.

Nice To Haves

• Bachelor's degree.
• Experience supporting executive leadership.
• Experience working with boards, governing bodies, or committees.
• Experience preparing meeting minutes and board materials.
• Experience using board management software or online board portals.
• Familiarity with nonprofit organizations.

Responsibilities

• Serve as the primary liaison to the Board of Directors and its committees.
• Coordinate board and committee meetings and orientations; prepare and distribute agendas and board packets; record and distribute minutes; and maintain governance records, board contacts, and committee rosters.
• Help implement, administer, and maintain the board portal, and train and support board members and staff in using it.
• Support the President & CEO and other executives with calendars and meeting requests.
• Coordinate leadership team meetings and retreats; draft, edit, and proofread correspondence, presentations, and reports; and track follow-up items and action steps.
• Manage meeting logistics, including scheduling, rooms, technology, catering, and materials.
• Maintain action item lists and organize executive files on SharePoint with version control and secure access.
• Support special projects and agency-wide initiatives.
• Plan and run board events, executive meetings, recognition programs, and agency-wide events, including invitations, registration, vendors, and day-of coordination.
• Assist Philanthropy and Marketing teams with fundraising, ambassador board, volunteer, and community outreach events.
• Visit Anixter Center locations and programs regularly to build relationships and keep leadership connected to staff.
• Participate in agency committees and workgroups, chair assigned committees, and help plan employee engagement and recognition activities.
• For the Wilson location, monitor and order supplies, manage inventory, work with vendors, and conduct emergency drills.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Generous paid time off
• Paid holidays