Executive Assistant

REXEL • Carrollton, TX

12d • Onsite

About The Position

Rexel USA is seeking an Executive Assistant to provide day-to-day administrative support to a senior-level leader and their direct reports as needed. The role is based in Carrollton, Texas. Responsibilities include managing calendars and correspondence, preparing presentations, coordinating travel, planning and organizing meetings, reconciling expenses, and enforcing policies.

The Executive Assistant performs administrative duties for senior management, including screening calls, coordinating domestic and international travel, preparing presentations, reports, and financial data, composing correspondence, maintaining filing systems, and coordinating leadership schedules. The role also involves arranging meetings, preparing agendas, reserving and preparing facilities, and managing meeting-space and internal video-equipment needs. Other duties may be assigned.

Requirements

• At least 7 years of executive assistant experience.
• High school diploma or GED required.
• High level of confidentiality, diplomacy, and integrity.
• Ability to anticipate needs proactively and take appropriate, timely action.
• Flexibility, excellent interpersonal skills, project coordination experience, and ability to work with internal management and staff, clients, and vendors.
• Strong leadership skills and ability to handle multiple tasks simultaneously while meeting deadlines.
• Excellent customer service skills and attitude.
• Highly detail-oriented, with excellent organizational, time-management, quality-execution, and follow-through skills.
• Ability to excel in a fast-paced, demanding, multitasked business environment.
• Analytical and able to solve problems.
• Strong verbal and written communication skills.
• Ability to interact with diverse cultures in a global business environment.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Visio.

Nice To Haves

• At least 3 years supporting a C-level executive.
• Previous supervisory experience and/or office management experience.
• Four-year bachelor's degree.

Responsibilities

• Perform administrative duties for senior management, including screening calls and coordinating domestic and international travel.
• Prepare presentations, reports, and financial data; compose routine correspondence and advanced-level presentations.
• Organize and maintain the file system.
• Manage leadership calendars, coordinate schedules, and make appointments.
• Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities.
• Manage meeting-space and internal video-equipment needs for meetings and events.
• Provide day-to-day support to a senior-level leader and direct reports as needed.
• Reconcile expenses and enforce policies.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance
• Life insurance
• Short-term and long-term disability insurance
• 401(k) with employer match
• Paid vacation and sick time
• Paid company holidays and flexible personal days per year
• Tuition reimbursement
• Health and wellness programs
• Flexible spending accounts
• HSA accounts
• Commuter transit benefits
• Optional pet insurance, legal assistance, critical illness insurance, and home and auto insurance
• Employee discount programs
• Professional training and development programs
• Career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED