Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Associate degree or equivalent
• 3+ years administrative experience
• Strong organizational and multitasking abilities to manage complex schedules and priorities.
• Excellent communication skills, both written and verbal, for interacting with diverse stakeholders.
• Proficiency in utilizing workplace technology, software applications and digital tools, , including Microsoft 365 (Outlook, Teams, Word, Excel and SharePoint, etc.) and other business software to support daily operations.
• Proactive and self-motivated mindset, capable of anticipating needs and problem-solving independently
• Must pass a criminal history background investigation
• Possession of or ability to obtain a valid driver’s license and insurable driving record is required.

Nice To Haves

• experience supporting leadership preferred
• Experience in nonprofit administration, fundraising, or grant management is highly valued

Responsibilities

• Provide comprehensive administrative support to executive leadership, including managing calendars, scheduling meetings, coordinating travel arrangements, and prioritizing competing demands.
• Prepare meeting agendas, compile supporting materials, record and distribute meeting minutes, and track follow-up action items.
• Maintain organized filing systems and ensure timely completion of administrative tasks to support agency operations and strategic objectives.
• Respond to inquiries and distribute professional correspondence, reports, and announcements on behalf of executive leadership.
• Maintain clear and consistent communication with staff, board members, donors, and community partners, ensuring inquiries and requests are addressed promptly and professionally while upholding the agency's mission and values.
• Maintain accurate and confidential records, databases, and electronic filing systems in compliance with agency policies and funding requirements.
• Prepare reports, board packets, contracts, and other organizational documents for review and signature.
• Ensure documentation is organized, accessible, and audit ready.
• Utilize accounting software to assist with agency tasks and the property portfolio.
• Assist with day-to-day financial administration by processing invoices, managing recurring expenses and assisting with financial reporting for grant tracking.
• Support the agency's fundraising, volunteer recruitment, and community engagement efforts by maintaining stakeholder contact databases, preparing outreach materials, and coordinating communications with prospective donors, grantors, sponsors, and volunteers.
• Provide administrative and logistical support for program management, event planning, special projects and strategic initiatives.
• Ensure deadlines and deliverables are met.
• Manage promotional materials, social media campaigns, and contribute to communications strategies.
• Support branding and public relations efforts by ensuring consistent messaging across communication channels and helping tell the agency's story to funders, partners, and the communities we serve.

Benefits

• Health
• Dental
• RX
• Vision
• FSA
• Life Insurance
• 401K Plan
• Vacation
• Sick
• Holidays