Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• 5+ years’ work experience performing tasks similar to those above in a global corporate environment
• 5+ years supporting senior executives
• Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proactive problem-solving and strong decision-making skills
• Excellent written and verbal communication skills
• AI fluency and comfortable experimenting with AI to improve insights and productivity

Nice To Haves

• Experience working in a culturally diverse and global company preferred

Responsibilities

• Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner
• Act as the point of contact between the supported executives and internal or external colleagues
• Build and leverage collaborative relationships with other Executive Assistants across the company
• Prepare, review, and track expense reports
• Manage purchase orders and approve invoices for payment
• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items
• Plan and organize special events
• Coordinate special projects as needed
• Support department-wide events and initiatives
• Demonstrate discretion and a commitment to maintain confidentiality at all times
• Other ad hoc duties as assigned

Benefits

• Employee Assistance Program
• Health insurance
• Life insurance
• Disability insurance
• Voluntary plans
• Retirement plan
• Paid Time Off (PTO)
• Paid Holidays