Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• At least 5 years of experience supporting senior executives, preferably VP, SVP, CHRO, COO, or C-suite leaders.
• Demonstrated experience managing complex executive calendars and competing priorities.
• Proven project management experience coordinating multiple initiatives simultaneously.
• Exceptional written, verbal, and interpersonal communication skills.
• Advanced proficiency with Microsoft Office and Microsoft 365 applications.
• Experience with executive-level presentations, data reporting, and business communications.
• Strong organizational skills and meticulous attention to detail.
• Ability to handle highly confidential and sensitive information with discretion.
• Ability to anticipate needs, identify issues, develop solutions independently, and take ownership of outcomes.
• Business acumen to understand organizational priorities and connect daily activities to broader business goals.
• Ability to manage multiple priorities and stakeholders, drive execution, and deliver results under tight timelines.
• Professionalism, credibility, confidence, diplomacy, discretion, and effective communication with senior leaders and external partners.

Nice To Haves

• Experience supporting HR, Commercial, Corporate Functions, or Global Business Services leaders.
• Exposure to organizational change, transformation initiatives, or mergers and acquisitions environments.
• Experience working in a global, matrixed organization.

Responsibilities

• Manage complex executive calendars, prioritize competing demands, identify scheduling conflicts, and optimize executives’ time against critical business objectives.
• Prepare executives for meetings, business reviews, leadership forums, and customer interactions with briefing materials, agendas, and follow-up actions.
• Serve as a primary contact for internal and external stakeholders, representing executives with professionalism and sound judgment.
• Coordinate domestic and international travel in accordance with company policies and executives’ preferences.
• Lead and coordinate cross-functional projects, including leadership team presentations and team slide contributions; establish project plans, monitor milestones, facilitate follow-up, and escalate risks when appropriate.
• Track commitments, action items, and outcomes to drive accountability across stakeholders.
• Partner with HR, Finance, Commercial, and Corporate Functions teams on organizational initiatives and leadership priorities.
• Coordinate leadership meetings, operating reviews, team offsites, and strategic planning sessions.
• Use technology and automation tools to streamline administrative and business processes, including executing Workday business processes for executives, such as expense reports and job requisition approvals.
• Identify opportunities to improve workflows through automation, AI-enabled capabilities, and process redesign.
• Maintain and organize digital files, shared resources, meeting documentation, and project repositories.
• Support virtual, hybrid, and in-person leadership events using technology solutions.
• Plan executive leadership meetings and prepare agendas, materials, and logistics; capture outcomes, decisions, and action items and ensure timely follow-up.
• Support governance processes, leadership routines, and operational cadences.
• Coordinate confidential leadership discussions and sensitive personnel matters with discretion.
• Build working relationships across organizational levels and interface with senior leaders, board-level stakeholders, customers, and external partners.
• Anticipate stakeholder needs and proactively resolve issues before escalation.

Benefits

• Learning experiences to support career growth and success.
• Opportunities to learn new skills and grow your career.