Creative Assistant Jobs

About The Position

Requirements

• Post-secondary degree.
• At least 1- 2 years of experience in accounting, accounts payable, billing, payroll, or a related administrative role.
• Experience with accounting software; NetSuite experience is preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical, problem-solving, and communication skills.
• Ability to maintain confidentiality when handling payroll and financial information.

Nice To Haves

• Experience with Shopify or other e-commerce platforms is a plus.

Responsibilities

• Enter and process vendor bills in NetSuite.
• Bill open purchase orders and reconcile invoices to purchase orders.
• Process vendor invoices, including FedEx, SOS, OIA, and other service providers.
• Bill prepaid purchase orders once merchandise has been received.
• Assist with payroll processing by accurately entering payroll information and supporting payroll administration.
• Track weekly sales and cash deposits using internal tracking reports.
• Record, organize, and maintain venue and producer sales reports.
• Coordinate new show and retail location setup by: Creating Sales Channels in NetSuite. Creating Locations in NetSuite and Shopify. Establishing Asset Accounts in NetSuite. Mapping Shopify locations to corresponding Sales Channels and Locations in NetSuite using the system connector. Configuring Shopify and NetSuite product synchronization.
• Maintain the NetSuite/Shopify connector by troubleshooting orders that fail to post to NetSuite and removing mappings for closed shows.
• Maintain accurate financial and operational records.
• Perform other accounting and administrative duties as assigned.

Benefits

• medical
• dental
• vision care
• core life
• accidental death and dismemberment
• disability coverage
• 401(k)-retirement account