Department Assistant, Data Team

Creative Artists Agency•Los Angeles, CA

23d•Hybrid

About The Position

Creative Artists Agency (CAA) is seeking a Department Assistant to support its growing Data team in Los Angeles. The role reports to the Executives in the Data Leadership Team. The Data Team delivers actionable insights through data services and products and includes Data Insights, Data Analytics, Data Science, Data Engineering, and the Data Management Office. The team works daily with agency employees at every level, from assistants to agents and senior executives across CAA’s businesses. The Department Assistant provides administrative and office support to five executives, including call routing, calendar and meeting coordination, expense processing, visitor reception, and maintaining department calendars and contact lists. This is a hybrid role based out of CAA’s Los Angeles office. The hourly pay range is $22.00–$28.00, and the position is eligible for benefits and a discretionary bonus.

Requirements

Bachelor’s degree.
At least 1 year of general office experience.
Strong Microsoft Office skills, specifically Word, Excel, and PowerPoint.
Professional demeanor.
Superior organizational skills.

Nice To Haves

Reception experience.

Responsibilities

Perform administrative and office support activities for five executives.
Route incoming calls to the appropriate personnel.
Manage calendars for all five executives, including scheduling and managing meetings and reserving conference rooms.
Manage the expenses process for the five executives.
Receive and direct visitors.
Maintain the department calendar, vacation and sick calendar, and contact lists.

Benefits

Medical insurance, with the company paying 80%–100% of the cost.
Basic life and AD&D insurance, with the company paying 80%–100% of the cost.
Telemedicine, with the company paying 80%–100% of the cost.
Employee assistance and mental health counseling in person, virtually, or through text, with the company paying 80%–100% of the cost.
Paid vacation and holidays.
Paid sick time.
Paid parental leave and other paid leaves of absence.
NICU leave.
Bereavement resources.
Adoption benefits.
Educational assistance.
Mental health resources.
Employee Assistance Plan.
Voluntary dental and vision insurance.
401(k) plan.
Flexible Spending Accounts for health care and dependent care.
Health Savings Account.
Voluntary life and AD&D insurance.
Commuter benefits.
Other statutory mandated benefits.
Discretionary bonus.