Brand Consulting Group Assistant, Hospitality
About The Position
The Brand Consulting Group Assistant will support the Hospitality team in executing hospitality programs and managing day-to-day hospitality operations. The role also assists with on-site execution of major events and hosted experiences, and works with clients, internal teams, vendors, and property partners to support seamless planning and delivery. The position contributes to hospitality ideas and client programs, tracks project timelines and status reports, assists with client billings, conducts market research, and collaborates with account service teams on initiatives from briefing through execution. The role is based on-site in Seattle, Washington, with a requirement to work in the office at least three days per week. Travel is required.
Requirements
- Bachelor's degree in Business, Marketing, Communications, or a similar discipline.
- At least 1 year of experience in sports, entertainment, hospitality, or event planning.
- Understanding of brand partnerships from negotiation through execution, including hospitality and event management.
- Strong relationship-building skills.
- Creative and strategic thinking.
- Strong writing and presentation skills.
- Proficiency in Excel and PowerPoint.
- Ability to lift boxes and other items weighing up to 30 pounds.
- Ability to work in the office at least 3 days per week.
- Team-oriented and able to pivot and take on new tasks quickly.
- Ability to prioritize multiple projects, manage deadlines, coordinate timelines, and perform under pressure with attention to detail.
- Knowledge of working with detailed budgets.
- Polished written and verbal communication skills, including well-crafted email correspondence.
- Ability to build trust through relationship-building, confidence, and business acumen.
- Willingness to work early mornings or late nights to accommodate weekends and holidays, if applicable.
Nice To Haves
- Agency experience is highly preferred.
Responsibilities
- Support the execution of hospitality programs and day-to-day hospitality management.
- Assist with the on-site execution of tentpole events and hosted experiences.
- Deliver hospitality experiences and ideas for brand clients.
- Track developments in hospitality and experiential marketing, identifying and implementing new technologies.
- Identify opportunities for hospitality growth and improvement across the Brand Consulting department.
- Track project timelines, manage status reports, and assist with client billings.
- Conduct market research and stay informed about industry trends, competitors, brand activity, territories, and key events.
- Work with Account Service Teams to develop ideas that align with and exceed client objectives.
- Liaise with clients and CAA Brand Consulting teams in New York and Los Angeles.
- Collaborate on brand client initiatives from briefing through execution.
- Coordinate communication among clients, vendors, and internal teams.
- Develop and manage timelines, run of show documents, budgets, and reconciliations.
- Build effective relationships across multidisciplinary agency teams.
- Follow agency protocols, including vendor agreements, accounting processes, and recaps.
- Use agency resources appropriately and efficiently.
Benefits
- Medical insurance
- Basic Life and AD&D Insurance
- Telemedicine
- Employee assistance and mental health counseling
- Paid vacation and holidays
- Paid sick time
- Paid parental leave and other paid leaves of absence
- NICU leave
- Bereavement resources
- Adoption benefits
- Educational assistance
- Mental health resources
- Employee Assistance Plan
- Dental insurance
- Vision insurance
- 401(k) plan
- Flexible Spending Accounts for health care and dependent care
- Health Savings Account
- Voluntary Life and AD&D Insurance
- Commuter benefits
- Other statutory mandated benefits
- Discretionary bonus
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
