Assistant, Creative-ATL

Broadcast Music, Inc.•Atlanta, GA

2d•Onsite

About The Position

Assists AVP, Creative and Executive Director Creative as well as the Creative team by performing various administrative and clerical tasks. This role involves managing calendars, scheduling meetings, preparing documents, coordinating travel, processing invoices, and supporting special events. The position requires strong organizational skills, attention to detail, and the ability to interact professionally with a diverse range of individuals.

Requirements

Bachelor’s Degree or equivalent preferred
Minimum one 2 years of administrative and office support experience.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office.
Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
Able to establish a constructive and informative relationship with employees, management, writers, and publishers.
Ability to interact professionally with a diverse employee population, and with all levels of staff and management.
Able to work independently and with good judgment.
Attention to detail.
Ability to prioritize multiple assignments to meet deadlines.
Strong typing and proofreading skills.
Working knowledge of the music industry.

Responsibilities

Provide administrative and clerical support to department leadership and Creative department.
Manage calendars, schedule meetings, reserve meeting space, and coordinate virtual meeting logistics.
Prepare, proofread, format and distribute correspondence, reports, presentations, spreadsheets, and other business documents.
Organize and maintain electronic and physical records and filing systems in accordance with established practices.
Coordinate travel arrangements and itineraries and prepare expense reports and related documentation.
Process routine invoices, purchase requests, departmental forms, and other administrative transactions as assigned.
Receive and route telephone calls, emails, mail visitors, and routine inquiries to the appropriate individuals.
Assist with meeting preparation including agendas, materials, notes, and follow-up tracking.
Maintain departmental databases, trackers, contact lists, and recurring reports with accuracy and attention to detail.
Order and maintain office supplies and coordinate routine vendor and facilities requests.
Schedules affiliates to use the Atlanta Office writer’s room.
Supports a variety of special events (Panels, R&B Hip Hop Awards, Holiday Dinner, Trailblazers & Employee Appreciation Day) with general administrative tasks.
Regular attendance.
Supports our BMI Core Values and cultivates a culture of diversity and inclusion.
Other duties as assigned.