Assistant, Creative-ATL

BMI•Atlanta, GA

About The Position

The Assistant, Creative provides administrative and clerical support to the AVP, Creative, Executive Director Creative, and the Creative team. The role supports department operations through calendar and meeting coordination, document preparation, recordkeeping, travel and expense administration, routine transaction processing, communications routing, and database maintenance. The assistant also coordinates use of the Atlanta office writer’s room and provides general administrative support for departmental events. Regular attendance is required, along with support for BMI Core Values and a culture of diversity and inclusion. Other duties may be assigned.

Requirements

At least two years of administrative and office support experience.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office.
Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
Ability to establish constructive and informative relationships with employees, management, writers, and publishers.
Ability to interact professionally with a diverse employee population and with all levels of staff and management.
Ability to work independently and exercise good judgment.
Attention to detail.
Ability to prioritize multiple assignments to meet deadlines.
Strong typing and proofreading skills.
Working knowledge of the music industry.

Nice To Haves

Bachelor’s degree or equivalent preferred.

Responsibilities

Provide administrative and clerical support to department leadership and the Creative department.
Manage calendars, schedule meetings, reserve meeting space, and coordinate virtual meeting logistics.
Prepare, proofread, format, and distribute correspondence, reports, presentations, spreadsheets, and other business documents.
Organize and maintain electronic and physical records and filing systems in accordance with established practices.
Coordinate travel arrangements and itineraries and prepare expense reports and related documentation.
Process routine invoices, purchase requests, departmental forms, and other administrative transactions as assigned.
Receive and route telephone calls, emails, mail, visitors, and routine inquiries to appropriate individuals.
Assist with meeting preparation, including agendas, materials, notes, and follow-up tracking.
Maintain departmental databases, trackers, contact lists, and recurring reports accurately.
Order and maintain office supplies and coordinate routine vendor and facilities requests.
Schedule affiliates to use the Atlanta Office writer’s room.
Provide general administrative support for special events, including Panels, R&B Hip Hop Awards, Holiday Dinner, Trailblazers, and Employee Appreciation Day.
Maintain regular attendance and support BMI Core Values and a culture of diversity and inclusion.
Perform other duties as assigned.