Clinical Medical Assistant Jobs

About The Position

Requirements

• 7-10 years of relevant Executive Assistant experience; and within Biotech/pharmaceutical industry preferred.
• Outstanding written and verbal communication skills.
• Attention to detail.
• High-Level working knowledge of Microsoft Office Applications (PowerPoint, Excel, Word) and Google Workspace
• Experience working within a Global Organization.
• High integrity and demonstrated ability to treat confidential information with discretion.
• Strong organizational and prioritization skills.
• Proven collaborative team-player and pro-active self-starter.
• Ability to exercise good judgement, be forward thinking, and remain solution-oriented across a variety of situations.
• Ability to operate under tight deadlines in a multi-task role, with changing priorities in an exciting, rapidly growing company.

Nice To Haves

• Experience working with travel software such as Concur a plus.

Responsibilities

• Partners with Finance and Procurement to manage purchase orders and invoices for Clinical Development and Medical Affairs related activities
• Partners with Legal and R&D to manage contracts, CDAs, NDAs and invoices for Clinical Development and Medical Affairs related activities
• Develops and manages various team collaboration sites and files.
• Oversees calendar and travel management (domestic and international).
• Works closely with Human Resources to coordinate and schedule onboarding introductory meetings, trainings, etc.
• Acts as a key contact both internally and externally.
• Manages group/company access to subscriptions & licenses to various information repositories, periodicals, databases, and software.
• Appropriately manages information of a highly confidential and critical nature.
• Arranges and provides support for internal/external meetings including team meetings, trainings, congresses.
• Takes the lead with coordinating group meetings and events, including agenda management, selection and management of venues and vendors to ensure seamless execution of events and presentations.
• Prepares materials for meetings, seminars, presentations, and special projects, often interfacing with key external stakeholders.
• Provides additional support as needed to the team, depending on prioritization and bandwidth such as ordering supplies and materials, etc.
• Performs other duties as assigned.

Benefits

• Short -Term Incentive Programs
• Fidelity 401(k) (with company match)
• Anthem Premier PPO and HDHP insurance plans
• Company paid Basic Life & AD&D insurance
• pre-tax FSA/HSA programs