Billing Specialist Jobs

About The Position

Requirements

• At least 2 years of experience in billing, accounting, or accounts receivable.
• Strong understanding of accounting principles and billing procedures.
• Strong written and verbal communication, attention to detail, and organizational skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Excel and familiarity with accounting software.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professionalism and ability to maintain confidentiality.
• Satisfactory completion of a background and credit check.
• Ability to sit for prolonged periods while working at a computer, stand for extended periods, walk job sites and laydown yards, travel domestically occasionally, and carry up to 35 pounds.

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Experience in a corporate or professional services environment.

Responsibilities

• Prepare client invoices using contracts, time records, purchase orders, and project milestones.
• Work with project managers, project controls, and other departments to obtain billing information and prepare invoices for review before submitting them to clients.
• Review billing data for completeness and accuracy, and resolve discrepancies with project managers and others.
• Track and verify the accuracy of signed timesheets for time-and-material projects.
• Ensure invoices reflect negotiated contract terms and conditions and include required supporting detail.
• Track invoice disputes and support their resolution; respond to client billing inquiries.
• Submit applicable invoices through online customer portals.
• Maintain documentation and audit trails for billing transactions.
• Contribute to process improvements that enhance billing accuracy and efficiency.
• Generate billing reports and ad hoc financial analyses, and perform other tasks as needed.