Billing Specialist

Toppan Merrill • Sartell, MN

3d • Hybrid

About The Position

Toppan Merrill is seeking a Billing Specialist to support its Fulfillment business. The role prepares accurate and timely client invoices, analyzes billing data, validates pricing, and collaborates with internal teams to support customer service and financial accuracy. The Billing Specialist manages assigned client accounts, works with pricing agreements and contracts, and supports month-end and ongoing billing activities. The position is based with the Sartell, Minnesota team and requires onsite attendance at the facility on the second Wednesday of every month. The listed schedule is Monday through Friday, either 8:00 a.m. to 5:00 p.m. with a 60-minute lunch or 8:30 a.m. to 5:00 p.m. with a 30-minute lunch. Compensation is $20.00–$25.00 per hour, depending on experience and other factors.

Requirements

• Associate's degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and experience.
• Basic understanding of accounting principles, including debits, credits, invoicing, and revenue recognition.
• Strong analytical and problem-solving skills, including the ability to research, identify, and resolve discrepancies.
• High attention to detail and commitment to accuracy in a deadline-driven environment.
• Strong written and verbal communication skills and the ability to partner effectively with multiple departments.
• Working knowledge of Microsoft Office, including Excel.
• Strong organizational skills, including the ability to prioritize, multitask, and adapt to changing business needs.

Nice To Haves

• Understanding of billing, invoicing, accounting, accounts receivable, or related experience.
• Experience with Oracle or ERP systems.

Responsibilities

• Gather project-related costs, apply client-specific pricing, and generate standard and complex client invoices.
• Review contracts, pricing grids, production documentation, and supporting records to ensure billing accuracy and compliance with client requirements.
• Proofread and audit invoices for quality control, consistency, and accuracy.
• Apply taxes, freight charges, prepayments, credits, and rebills as required.
• Process monthly summary invoices and maintain assigned client billing accounts.
• Collaborate with Client Services, Production Services, Accounting, and other internal departments to resolve billing discrepancies and obtain invoice approvals.
• Prepare billing reports and support month-end revenue recognition activities.
• Respond professionally and promptly to billing inquiries while maintaining a strong customer service focus.

Benefits

• Enhanced medical, dental, vision, and life insurance for employees and dependents.
• 401(k) with company match and full vesting from date of hire.
• Paid time off, including vacation, sick, community involvement, bereavement, jury duty, and holidays.
• Paid parental leave.
• Paid community involvement and volunteer days.
• Wellness resources.
• Employee Assistance Programming.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree