Billing Specialist
About The Position
The Billing Specialist coordinates billing with operations departments and performs weekly billing of accounts. The role reviews billing documents, generates reports as needed, and requires reliability, attention to detail, teamwork, confidentiality, and a thorough understanding of billing software and processes. The position is described as hybrid remote and based out of Irving, Texas. Responsibilities include generating and distributing accurate client invoices based on completed services and contract rates; reviewing billing data and correcting discrepancies; maintaining invoice and transaction records; coordinating with internal teams; reconciling billable hours and material costs with operations input; responding to client inquiries and investigating billing discrepancies; issuing account adjustments or credits when necessary; and preparing routine reports on unbilled work-in-progress and monthly revenue totals for management.
Requirements
- At least 2 years of proven experience in billing, invoicing, or accounts receivable.
- High school diploma.
- Proficiency in Microsoft Office Suite, including advanced Microsoft Excel skills.
- Experience with accounting or ERP software.
- Strong numerical aptitude and high attention to detail and accuracy.
- Excellent written and verbal communication skills for professional client interactions and cross-department teamwork.
- Ability to manage competing deadlines, especially during month-end reporting cycles.
- Ability to maintain confidentiality and work as part of a team.
Nice To Haves
- Experience in a service-based industry.
- Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration.
Responsibilities
- Generate and distribute accurate client invoices based on completed services and contract rates.
- Prepare and issue invoices to clients accurately.
- Review billing data and correct discrepancies.
- Ensure timely billing cycles and follow-ups.
- Maintain detailed records of invoices and transactions.
- Coordinate with internal teams to obtain billing information.
- Reconcile billing data, billable hours, and material costs with input from the operations team.
- Answer client inquiries and investigate billing discrepancies.
- Issue necessary account adjustments or credits.
- Prepare routine reports on unbilled work-in-progress (WIP) and monthly revenue totals for management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
