Billing Specialist

Pappageorge Haymes Partners•Chicago, IL

9d•Onsite

About The Position

Pappageorge Haymes Partners (PH) is seeking an Architectural Billing Specialist to take ownership of the billing process and maintain financial clarity across projects. The role is described as a path for someone looking to grow, expand their scope, and advance within the firm. This is an in-office role within a collaborative architecture studio, in a fast-paced, project-driven environment with multiple active deadlines.

Requirements

Strong understanding of project-based accounting principles.
Highly organized, with strong attention to detail and accuracy.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Proficiency in Microsoft Office, particularly Excel.
Self-directed and dependable, with comfort taking ownership of work.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or a related field (preferred).
Two or more years of relevant experience, preferably in the AEC industry or professional services (preferred).
Proficiency in Deltek (preferred).

Responsibilities

Lead monthly project billing and invoicing in alignment with contract terms and project schedules.
Partner with Project Managers to review billing, track project progress, and support financial decision-making.
Generate and review project financial reports, ensuring data accuracy and clarity.
Set up new projects, including contract review and budget coordination.
Manage project financial updates, including adjustments, transfers, and billing revisions.
Review and validate timesheets for billing accuracy and make necessary labor adjustments.
Coordinate draft invoice review and follow up with project teams.
Respond to internal and external inquiries related to project billing and financial records.
Maintain organized and accurate financial documentation across all project phases.
Contribute to process improvements that support efficiency and consistency.