Assistant Director Jobs

About The Position

Requirements

• Bachelor’s degree in a related field.
• At least three years of experience in facility or maintenance operations.
• Ability to read and understand blueprints, CAD drawings, and other schematics.
• Effective oral and written communication skills.
• Proficiency with computers and programs such as Microsoft Office and other programs applicable to the property.
• Ability to be flexible, prioritize and manage multiple projects, and solve problems in a timely manner.
• Valid driver’s license.
• Ability to lift and carry up to 50 pounds.

Responsibilities

• Assist with developing a five-year capital plan to maintain and enhance property assets and execute projected capital plans.
• Ensure property safety systems are up to code, maintained, and inspected.
• Conduct daily property walk-throughs, promptly address operational issues, and ensure physical assets remain in good operating condition.
• Assist with procurement and application of goods and services within annual CAM and capital expenditure budgets.
• Partner with the Operations Director to manage property operating expenses within or below budget and address negative financial variances.
• Manage work processes for capital projects and ongoing services, including scopes of work, requests for proposals, bid evaluation, service agreements, contractor oversight, inspections, and project close-out documentation.
• Monitor contracted cleaning services.
• Manage preventive and predictive maintenance, repairs, and construction work.
• Read and interpret engineering drawings and schematic diagrams in paper or computer-based formats.
• Work with the Operations Director and maintenance staff on preventive maintenance and related recordkeeping and logs.
• Maintain a safe environment and identify and eliminate hazards affecting mall staff, tenants, and customers.
• Administer and provide training for programs such as OSHA, ADA, EPA, and other regulated programs, as applicable.
• Work with security and local officials to plan and oversee a fire safety program.
• Support emergency and disaster response preparation.
• Conduct condition assessments, personally or with consultants, to support long-range capital planning and budgeting.
• Oversee contractors performing capital work.
• Interact with the Portfolio Director of Operations and Energy Services.
• Support tenants under construction and ensure work follows approved plans and mall criteria.
• May help tenants address government and permit obstacles and build relationships with government officials.
• Coordinate and communicate with tenant coordination to help ensure tenants open by or before the budgeted RCD.
• Develop staff by enhancing their roles and broadening their experience; recognize good performance and counsel poor performance.
• Complete performance reviews with thorough and objective feedback.
• Resolve tenant lease and non-lease concerns related to facility operations.
• Build relationships and interact with civic leaders, including code officials and fire safety officials.
• Maintain tenant relationships through frequent interaction, follow-through, and participation in formal tenant meetings about facility operations.
• Fulfill the Manager-on-Duty rotation and manage day-to-day activities as necessary, including emergency situations.
• Manage the operations purchasing program and asset inventory.
• Ensure service agreements are current and comply with the Simon Field Purchasing Policy.
• Perform other duties as assigned.