Asm Jobs

About The Position

Requirements

• Bachelor’s degree or a combination of training and 2–3 years of related experience.
• Knowledge of building operations, maintenance practices, and safety requirements.
• Ability to work independently and exercise judgment and initiative.
• Ability to maintain effective working relationships with clients, employees, exhibitors, patrons, and others.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret technical instructions in mathematical or diagram form and work with abstract and concrete variables.
• Ability to work effectively under pressure or stringent schedules and produce accurate results.
• Excellent organizational skills.
• Ability to follow oral and written instructions and communicate effectively in oral and written form.
• Flexibility and ability to adjust to changing situations.
• Ability to work in a fast-paced environment.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to use a personal computer running Windows and Microsoft Office software.
• Ability to operate standard office equipment, including copier and fax machine.
• Ability to work irregular hours during events, including nights, weekends, and holidays.
• Ability to walk, stand, or sit for long periods while working.
• Ability to lift up to 50 pounds.
• Manual dexterity to regularly handle or feel objects.
• Visual acuity for reviewing computer monitors, contractual agreements, and similar materials.

Nice To Haves

• Facility management or event management experience preferred.
• Experience with AutoCAD or another graphics program preferred.

Responsibilities

• Plan, organize, and manage events at the Oklahoma City Convention Center, focusing on trade shows, conventions, large-scale banquets, and special events.
• Develop staffing assignment schedules for events.
• Assist with training and mentoring Event Coordinators.
• Supervise emergency and medical personnel, crowd control, guest services, security, police officers, and other contract employees during events.
• Research, review, and recommend equipment, materials, and supplies needed for event services and planning.
• Coordinate outside services with food and beverage providers, contractors, decorators, and other vendors.
• Coordinate with Marketing and IT regarding media entry into the building before, during, or immediately after events.
• Maintain a positive public image and relationships with clients, exhibitors, convention center partners, patrons, and staff.
• Make immediate decisions and communicate with facility users during emergencies.
• Communicate with clients to obtain technical requirements and other event information.
• Inspect buildings and meeting areas for suitability, considering air circulation, lighting, location, room size, and event requirements.
• Ensure equipment, physical setup, and personnel meet event needs and contractual requirements.
• Collect, compile, and distribute event information to facility departments, including submitting purchase orders for event-related costs.
• Reconcile post-event invoices and assist Finance with timely final billing documentation.
• Compile and distribute post-event notes covering immediate action items and information for future events.
• Coordinate requirements for multiple events taking place simultaneously.
• Respond to common inquiries or complaints from customers, regulatory agencies, and members of the business community.
• Participate in prompt, decisive crowd-management decisions during crisis situations.
• Work an irregular schedule, including nights, weekends, and holidays, as needed to supervise events.
• Plan, assign, and direct work and address complaints and resolve problems in accordance with company policies and applicable laws.