Ap Specialist Jobs

About The Position

Requirements

• Experience in accounts payable, vendor payments, vendor account reconciliation, or a related accounting function.
• Experience working in a high-volume transaction environment.
• Strong attention to detail, particularly when reviewing payment information, applying credits, and coding expenses.
• Proficiency with Microsoft Excel and accounting software.
• Strong organizational skills and the ability to manage multiple priorities and meet payment deadlines.
• Clear written and verbal communication skills and the ability to work effectively with vendors and internal teams.
• Ability to research discrepancies, identify issues, and follow through until resolution.

Nice To Haves

• Experience supporting accounts payable across multiple entities or business units.
• Experience with Sage Intacct or a similar ERP/accounting platform.
• Experience with ACH, electronic payments, vendor portals, and credit card payment processing.

Responsibilities

• Prepare and process vendor payments in the accounting system for assigned entities according to established payment schedules.
• Review invoices, available credits, and vendor balances before payment, and include applicable credits accurately in payment runs.
• Review payment batches for accuracy, including entity, vendor, invoice, payment amount, and payment method.
• Verify payments after processing and investigate failed payments, errors, and other discrepancies.
• Process credit card payments for tickets and other approved expenses, coding transactions to the appropriate entity, department, and general ledger account.
• Maintain accurate AP aging by researching unapplied credits, partial payments, duplicate items, overdue balances, and other account discrepancies.
• Reconcile vendor statements and account balances, partnering with AP Specialists and Accounting to resolve differences.
• Communicate with vendors about payment status, remittance information, missing remittances, and other payment-related questions.
• Request and maintain vendor ACH information through approved secure processes and coordinate updates required for electronic payments.
• Support vendor portal payments and other vendor-specific payment requirements.
• Track outstanding payment issues and follow through to resolution or escalation.
• Assist with payment-related projects, process improvements, and other Accounts Payable responsibilities as needed.

Benefits

• Competitive benefits package designed to support employees’ health, financial well-being, and work-life balance.