Accountant AP Specialist, 250 E. Liberty, 8:00a-4:30p

UofL Health•Louisville, KY

About The Position

The AP Specialist Accountant is responsible for invoice processing, employee reimbursements, and auditing general ledger coding by departmental AP coders. The role also includes training departmental AP processing staff, reviewing vendor setup, processing 1099s, and performing other accounting functions as assigned. The position ensures daily electronic processing of invoices and expense reports through AP approval software, imports invoice data and enters invoices manually when needed, and verifies invoice details and supporting documentation before releasing items for departmental coding and approval. It coordinates weekly check processing and disbursements, responds to vendor and internal department inquiries, reconciles vendor statements, and resolves discrepancies. The specialist maintains vendor files and effective communication with vendors and internal departments. In conjunction with the Manager, AP/Payroll, the role works with the AP software vendor to resolve processing issues and implement updates, communicates application changes to departmental AP staff, coordinates with internal IT as needed, and develops training materials for updates. The position must comply with company policies, conduct standards, and HIPAA privacy and security requirements, and perform other assigned duties. UofL Health describes itself as a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute, and Brown Cancer Center. Its more than 12,000 team members support its mission of delivering patient-centered care.

Requirements

High school diploma or GED/equivalent.
Five years of work experience in accounts payable, accounts receivable, or general accounting.
Demonstrated knowledge of Accounts Payable systems within an Enterprise Resource Planning (ERP) environment.
Understanding of generally accepted accounting policies and procedures.
Ability to work within a team environment.
Attention to detail and accuracy.
Ability to communicate effectively verbally and in writing.
Ability to think through issues and identify appropriate options with minimal supervision.
Some experience using Microsoft Office, including Excel and Word.
Capacity to learn other relevant systems and databases as needed.
Commitment to service, organizational values, and professionalism through appropriate conduct and demeanor.

Nice To Haves

Associate degree in any field or discipline.
Premier ERP proficiency.

Responsibilities

Ensure daily electronic processing of invoices and expense reports through AP approval software.
Ensure invoice data is imported and manually enter invoices as required.
Review invoice information for accuracy and confirm appropriate documentation is included before release for departmental coding and approval.
Coordinate weekly check processing and disbursements, validating invoices, expense reports, check requests, and remittance documentation.
Respond to vendor and internal department inquiries and provide guidance in resolving issues.
Reconcile vendor statements and resolve discrepancies.
Maintain clear communication with vendors and internal departments.
Maintain vendor files and scanning.
Train departmental AP processing staff.
Review vendor setup and process 1099s.
Work with the AP software vendor, in conjunction with the Manager, AP/Payroll, to address processing issues and implement software updates.
Communicate software application changes to departmental AP processing staff, coordinate with internal IT as needed, and develop training materials for updates.
Maintain compliance with company policies, procedures, standards of conduct, and HIPAA privacy and security requirements.
Maintain confidentiality and protect sensitive data.
Adhere to organizational and department-specific safety standards and guidelines.
Work collaboratively and support team members.
Demonstrate exceptional customer service and interact effectively with physicians, patients, residents, visitors, staff, and the broader health care community.
Perform other duties as assigned.