AP Payment Specialist
About The Position
Master Trades Group is seeking an Accounts Payable Payment Specialist to join its Accounting team in Boothwyn, Pennsylvania. The role executes vendor payments across multiple entities, applies available credits, maintains accurate vendor balances, and helps ensure payments are processed accurately and on schedule. The specialist works with Accounts Payable and Accounting colleagues to resolve payment discrepancies, support account reconciliations, and communicate payment information to vendors. This position suits an organized, detail-oriented AP professional comfortable managing high-volume payment activity across multiple entities. The work schedule is full-time and hybrid, with four days onsite and one day remote per week. Compensation is $26.00–$29.00 per hour, based on experience, qualifications, and other job-related factors.
Requirements
- Experience in accounts payable, vendor payments, vendor account reconciliation, or a related accounting function.
- Experience working in a high-volume transaction environment.
- Strong attention to detail, particularly when reviewing payment information, applying credits, and coding expenses.
- Proficiency with Microsoft Excel and accounting software.
- Strong organizational skills and the ability to manage multiple priorities and meet payment deadlines.
- Clear written and verbal communication skills and the ability to work effectively with vendors and internal teams.
- Ability to research discrepancies, identify issues, and follow through until resolution.
Nice To Haves
- Experience supporting accounts payable across multiple entities or business units.
- Experience with Sage Intacct or a similar ERP/accounting platform.
- Experience with ACH, electronic payments, vendor portals, and credit card payment processing.
Responsibilities
- Prepare and process vendor payments in the accounting system for assigned entities according to established payment schedules.
- Review invoices, available credits, and vendor balances before payment, and include applicable credits accurately in payment runs.
- Review payment batches for accuracy, including entity, vendor, invoice, payment amount, and payment method.
- Verify payments after processing and investigate failed payments, errors, and other discrepancies.
- Process credit card payments for tickets and other approved expenses, coding transactions to the appropriate entity, department, and general ledger account.
- Maintain accurate AP aging by researching unapplied credits, partial payments, duplicate items, overdue balances, and other account discrepancies.
- Reconcile vendor statements and account balances, partnering with AP Specialists and Accounting to resolve differences.
- Communicate with vendors about payment status, remittance information, missing remittances, and other payment-related questions.
- Request and maintain vendor ACH information through approved secure processes and coordinate updates required for electronic payments.
- Support vendor portal payments and other vendor-specific payment requirements.
- Track outstanding payment issues and follow through to resolution or escalation.
- Assist with payment-related projects, process improvements, and other Accounts Payable responsibilities as needed.
Benefits
- Competitive benefits package designed to support employees’ health, financial well-being, and work-life balance.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
