AP/AP Specialist

Ancon Services • Huntington Beach, CA

1d • $26 - $28 • Hybrid

About The Position

Ancon is hiring an Accounts Receivable Specialist to join its Finance team. The role manages day-to-day cash application, aging, and account reconciliation; supports collections and Accounts Payable; and serves as a liaison between Corporate and Office Admins on AR and AP matters. It is a hybrid position based in Huntington Beach, California, with three days per week in the office. The role calls for a client-service mindset, attention to detail, and confidence communicating with customers and vendors by phone.

Requirements

• High school diploma or equivalent.
• At least 5 years of accounts receivable experience.
• Collaborative, non-adversarial approach to resolving issues with customers and vendors.
• Strong problem-solving skills and a high level of accuracy.
• Strong sense of ownership and follow-through on tasks to completion.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively across Corporate and Office teams.
• Proficiency in Microsoft Office, including building Excel reports with pivot tables, graphs, and charts.
• Comfort with data entry and extracting information from accounting systems.

Nice To Haves

• Accounts payable experience.
• General accounting knowledge.
• Experience in credit and collections.
• Experience with NetSuite or a similar ERP system.
• Experience with AI tools or AI-assisted workflows, such as automation, data entry, or communications.

Responsibilities

• Post and apply customer payments accurately and on time, and follow up with customers for missing remittances.
• Communicate with customers by phone and email to resolve payment issues and answer account questions.
• Back up customer collections by contacting customers about outstanding balances, reconciling accounts, and researching and resolving billing discrepancies.
• Set up new customers in the system, complete customer vendor setup packets, and respond to COI and W-9 requests.
• Maintain accurate, well-organized Accounts Receivable records and supporting documentation.
• Route and process Corporate and Office Accounts Payable accurately and promptly.
• Communicate with vendors by phone and email about invoices, payment status, and accounting questions.
• Reconcile vendor statements and resolve discrepancies promptly.
• Load per diem cards weekly and reconcile and enter related charges.
• Serve as the liaison between Corporate and Office Admins on AR and AP matters.
• Maintain accurate, organized, audit-ready records for receivables and payables.
• Assist with internal and external audits by providing requested documentation.
• Maintain strict confidentiality of financial, customer, and vendor information.
• Provide administrative support as needed and take on special AR/AP projects and other assigned duties.

Benefits

• Medical, dental, vision, and life insurance benefits after 30 days of full-time employment.
• Flexible spending account (FSA) and health savings account (HSA) options.
• Sick time and holiday pay after 3 months of full-time employment.
• Accrued vacation pay after 6 months of full-time employment.
• Weekly pay schedule.
• Group 401(k) with company match.
• Hybrid work-from-home/in-office schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED