AP Specialist

Meruelo Group•Downey, CA

About The Position

The Accounts Payable Specialist ensures accurate and timely processing of vendor and subcontractor invoices while supporting daily financial operations in Spectrum. The role helps maintain financial controls, resolve invoice discrepancies, and ensure compliance with company policies and procedures. It supports project execution and reliable relationships with vendors and subcontractors. The position processes invoices and expense reports, matches invoices to purchase orders, contracts, and receiving documents, and confirms quantities, pricing, payment terms, freight charges, taxes, discounts, and retainage. It also maintains equipment rental records, supports invoice preparation and distribution, communicates with vendors and internal teams to resolve billing issues, and maintains organized AP records for audit and retention requirements. The role follows company safety policies and performs other assignments as directed.

Requirements

High school diploma or GED equivalent.
At least 2 years of accounts payable experience.
Strong attention to detail and accuracy in a fast-paced environment.
Ability to work independently and collaboratively with cross-functional teams and provide courteous customer service to internal and external partners.
Ability to learn and apply company policies, accounting procedures, cash-protection practices, and required regulatory reporting.
Strong communication, organizational, and problem-solving skills.
Manual dexterity and hand-eye coordination to perform tasks accurately and efficiently.
Ability to maintain mental alertness and complete work precisely, thoroughly, and on time.
Ability to sit for extended periods and operate standard office equipment, including computers, calculators, copiers, fax machines, and related technology.

Nice To Haves

Construction industry experience.
Experience with Microsoft Office, including Excel, Word, and Outlook, and skills in spreadsheet creation, data entry, and document formatting.

Responsibilities

Process daily accounts payable transactions in Spectrum, including verifying, coding, posting, and recording vendor and subcontractor invoices.
Match invoices to purchase orders, contracts, and receiving documents to confirm quantities, pricing, terms, freight charges, taxes, discounts, and other details.
Enter approved invoices and expense reports with accurate GL codes, cost codes, job allocations, and retainage.
Research and resolve invoice and account discrepancies with Purchasing, Project Management, Field Operations, and other departments.
Communicate with vendors and subcontractors to obtain missing documents and resolve billing issues.
Maintain equipment rental records, including rental periods, rates, and job-cost allocation.
Assist with preparing and distributing invoices, statements, and related documentation.
Maintain organized digital and physical accounts payable files in accordance with audit and retention requirements.
Follow company safety policies, take personal responsibility for workplace safety, and promote a safe working environment.
Perform additional duties and special projects as assigned.