AP Specialist

FiberLight LLC•Allen, TX

About The Position

The AP Specialist processes vendor invoices and employee travel and entertainment expense reports for designated departments and markets, ensuring documents are coded to the correct office and general ledger account. The role audits supporting documentation for appropriate approvals, coding, and payment support before cash is disbursed, and follows organizational policies and procedures for Accounts Payable, expense-report processing, and cash disbursement. Working with the Assistant Controller and A/P Supervisor, the AP Specialist helps improve team workflows and processes to increase accuracy, speed turnaround, reduce paper, and add value for internal customers. The position coordinates reconciliation of A/P payment batches before integration and upload to the accounting system, responds to internal and external payment inquiries, serves as backup for the regular check run, and analyzes and resolves payment-process problems. The role also maintains an accurate and timely filing system for processed documents, provides responsive and thoughtful customer service, escalates issues when appropriate, communicates clearly, and adheres to confidentiality and privacy guidelines.

Requirements

At least 5 years of Accounts Payable experience.
Experience processing documents in a high-volume A/P environment.
Experience working with Travel & Entertainment expense reports and auditing them for compliance with the organization’s Travel Policy.
Experience with Microsoft Excel, Word, and PowerPoint.

Nice To Haves

A BS or BA degree is preferred.
Experience in telecom or a related field is desirable.
Excel experience sorting, filtering, or analyzing data is preferred.
Experience processing documents in an Electronic Data Exchange (EDI) environment is favorable.
Exposure to workflow standards and performance metric targets is desirable.
Exposure to MAS is desirable.

Responsibilities

Enter and process vendor invoices and employee travel and entertainment expense reports for designated departments and markets, coding documents to the correct office and general ledger account.
Audit supporting documents to confirm that approvals, general ledger coding, and payment support are complete before cash is disbursed.
Follow organizational policies and procedures related to Accounts Payable, travel and entertainment expense-report processing, and cash disbursement.
Work with the Assistant Controller and A/P Supervisor to improve workflow and processes for accuracy, turnaround time, paper reduction, and internal customer value.
Coordinate reconciliation of A/P payment batches presented for integration and upload into the accounting system to ensure accurate and complete posting.
Research and respond to internal and external inquiries about invoice or check status, explanations, and supporting-document copies.
Provide backup support for the regular check run.
Analyze and resolve problems related to the payment process.
Maintain an accurate filing system for current- and prior-year processed documents.
Organize files and ensure processed documentation is filed promptly.
Provide thoughtful, complete, timely, and effective customer service, seeking management guidance or escalating issues when appropriate.
Communicate clearly and accurately verbally and in writing, while following confidentiality and privacy guidelines.