AP Specialist

Labelmaster•Chicago, IL

1d•$20 - $22•Onsite

About The Position

Labelmaster is seeking an AP Specialist to support the Accounts Payable Manager and Accounting team. The role focuses on sales and use tax monitoring, invoice processing, vendor payments, and related reconciliations and records. It also supports general office and accounting tasks, including tax credits, drop-ship invoicing, and check processing during employee absences. The position must be performed physically at the worksite in a typical indoor office environment. No supervisory responsibilities are assigned.

Requirements

High school diploma or equivalent.
Experience in accounts payable.
Ability to work overtime when needed.
Ability to multitask, prioritize, and manage time effectively.
Good judgment, confidentiality, and integrity.
Good math, reading, interpretation, problem-solving, language, grammar, spelling, and communication skills.
Strong organizational skills and ability to interface with Purchasing and support Accounting, including month-end closing.
Dependable, detail-oriented, flexible, deadline-oriented, customer-focused, ethical, and takes pride in work.
Ability to perform the listed physical activities, including sitting, standing, bending, reaching, repetitive hand movements, and lifting or carrying materials up to 10 pounds.
Must be physically present at the worksite.

Nice To Haves

Experience working with vendors.
MS Office skills, particularly Excel and Word.
Good keyboarding skills.
Knowledge of Great Plains accounts payable and purchasing modules.
Ability to learn the NAV system.

Responsibilities

Open and sort incoming mail daily.
Code and enter invoices accurately and promptly, ensuring invoices have supporting documentation and authorization.
Verify pricing, resolve pricing discrepancies, and resolve billing discrepancies.
Match purchase orders, invoices, and purchase receipts using a three-way match.
Respond to vendors seeking payment and assist others with accounts payable information.
Maintain organized documents and file accounts payable records according to company procedures.
Ensure timely invoice entry and payment, process check runs, and reconcile payments.
Assist with month-end closings and support the Accounting Department.
Monitor sales and use tax activity, reconcile month-end balances, monitor and approve timely tax returns and payments initiated by CCH, and resolve differences with state government bodies.
Handle statutory mail from states and safeguard and provide exemption certificates to vendors.
Process drop-ship invoices and dropship accounts receivable and accounts payable invoicing; record IMO invoicing as needed.
Compile and file vendor payments and invoice vendors as needed.
Assist the General Office with processing tax credits.
Assist the Accounting team with opening, processing, and scanning checks during employee absences.
Support ISO compliance and implementation of new systems.
Take responsibility for personal and workplace safety, help eliminate accidents, injuries, and hazards, and follow applicable laws, regulations, and company policies.
Train others on accounts payable tasks as needed and perform other assigned duties or projects.