AP Specialist

Magna Hospitality Group • Warwick, RI

8d

About The Position

The Accounts Payable Specialist manages high-volume invoice processing, vendor payments, and financial recordkeeping across a portfolio of hotel properties. The role ensures invoices are reviewed, approved, and paid accurately and on time while maintaining strong communication with vendors, hotel teams, and corporate leadership. The specialist also responds to inquiries from hotel staff and the Corporate Accounting Team in a timely manner.

Requirements

• At least 1 year of accounts payable experience; basic bookkeeping is preferred but not required.
• Ability to proactively communicate and work effectively with the accounting team, outside vendors, and internal customers.
• Strong analytical skills and ability to accurately process numerical data.
• Ability to multitask, work under pressure, and meet required deadlines.
• Strong attention to detail and commitment to high-quality work.
• Excellent oral and written communication skills.
• Excellent organizational skills and ability to thrive in a team environment.
• Strong Excel and accounting system skills.

Nice To Haves

• Experience using Sage and the iBuyEfficient platform is a plus.
• Basic bookkeeping experience is preferred.

Responsibilities

• Review and validate accounts payable batches for accuracy.
• Monitor and clear items in error stage weekly.
• Process franchise, fintech, vendor, payroll, and CapEx invoices.
• Ensure invoice accuracy, coding, and approvals.
• Process in-house checks with all required supporting documentation and submit them for processing.
• Distribute check run reports and provide payment details.
• Process urgent same-day check requests as needed.
• Create and maintain vendor records.
• Reconcile AR aging statements, provide payment updates, and resolve discrepancies.
• Respond to inquiries from hotel staff and the Corporate Accounting Team in a timely manner.

Benefits

• Bonus eligibility.
• 401(k).
• Health, dental, vision, life, and voluntary insurance options.
• TEAM and travel discounts, with food and beverage discounts at some locations.
• Vacation, wellness, and holiday pay.
• Career advancement opportunities.
• Full-time positions are benefits eligible, including time off and travel discounts; medical and other insurance options are available.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed