AP/AP Specialist

Ancon Marine • Huntington Beach, CA

23h • Hybrid

About The Position

Ancon is hiring an Accounts Receivable Specialist to join its Finance team. The role owns day-to-day cash application, aging, and account reconciliation, while also supporting collections and Accounts Payable. It serves as a liaison between Corporate and Office Admins on AR and AP matters. The position is hybrid, with three days per week in the Huntington Beach, California office. The role calls for a strong client-service mindset, attention to detail, and confidence communicating with customers and vendors by phone.

Ancon is an industrial services company headquartered in Southern California, with locations across the Western United States. Its services include tank cleaning, turnaround services, municipal services, professional services, and emergency response services. Its mission is to deliver superior service by improving operational processes and tools, developing employees’ skills, and carrying out projects safely.

Requirements

• High school diploma or equivalent.
• At least 5 years of Accounts Receivable experience.
• Collaborative, non-adversarial approach to resolving issues with customers and vendors.
• Strong problem-solving skills and a high level of accuracy.
• Strong sense of ownership and follow-through on tasks to completion.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively across Corporate and Office teams.
• Proficiency in Microsoft Office, including building Excel reports with pivot tables, graphs, and charts.
• Comfort with data entry and extracting information from accounting systems.

Nice To Haves

• Accounts Payable experience.
• General accounting knowledge.
• Experience in credit and collections.
• Experience with NetSuite or a similar ERP system.
• Experience with AI tools or AI-assisted workflows, such as automation, data entry, or communications.

Responsibilities

• Post and apply customer payments accurately and on time, and follow up with customers about missing remittances.
• Communicate with customers by phone and email to resolve payment issues and answer account questions.
• Back up customer collections by contacting customers about outstanding balances, reconciling accounts, and researching and resolving billing discrepancies.
• Set up new customers in the system, complete customer vendor setup packets, and respond to COI and W-9 requests.
• Maintain accurate, organized Accounts Receivable records and supporting documentation.
• Route and process Corporate and Office Accounts Payable accurately and on time.
• Communicate with vendors by phone and email about invoices, payment status, and accounting questions.
• Reconcile vendor statements and resolve discrepancies promptly.
• Load per diem cards weekly and reconcile and enter related charges.
• Serve as the liaison between Corporate and Office Admins on AR and AP matters.
• Maintain accurate, organized, audit-ready records for receivables and payables.
• Assist with internal and external audits by providing requested documentation.
• Maintain strict confidentiality of financial, customer, and vendor information.
• Provide administrative support as needed and take on special AR/AP projects and other assigned duties.

Benefits

• Competitive hourly pay of $26–$28, depending on experience.
• Hybrid work-from-home and in-office schedule.
• Medical, dental, vision, and life insurance benefits after 30 days of full-time employment.
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
• Sick time and holiday pay after 3 months of full-time employment.
• Accrued vacation pay after 6 months of full-time employment.
• Weekly pay schedule.
• Group 401(k) with company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED