AP Specialist

Johnstone Supply LLC • Portland, OR

2d

About The Position

Johnstone Supply is hiring an AP Specialist to support corporate accounts payable operations. The position prepares vendor invoices and credits for payment, investigates invoice and purchase-order issues, maintains vendor relationships and account records, and supports internal controls and process improvement. The specialist also performs corporate-level projects, audits, and analytics and presents recommendations in written reports.

Requirements

• High school diploma or GED, or an equivalent combination of education and experience.
• At least two years of related experience or training in a high-volume accounts payable role, or an equivalent combination of education and experience.
• Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook.
• Ability to perform arithmetic using whole numbers, common fractions, and decimals, and calculate discounts, rates, ratios, and percentages.
• Ability to consistently follow company standard operating procedures.
• Ability to perform repetitive work under tight deadlines.
• Ability to maintain organized work processes, materials, and files.
• Self-starter with strong attention to detail.
• Ability to recognize priorities and organize workload accordingly.
• Clear, concise, and professional listening and conversational skills.
• Strong written and oral communication skills.
• Tact and diplomacy when dealing with others.
• Ability to work in a team-based environment and independently.

Responsibilities

• Prepare vendor invoices and credits for payment by verifying accuracy through three-way matching, researching variances, resolving exceptions, and communicating with internal and external resources.
• Process invoices manually or through EDI.
• Partner with internal departments to resolve issues.
• Investigate and resolve invoice and purchase-order processing problems related to product costing.
• Maintain vendor relationships and build effective partnerships.
• Research distribution-center shipment receipts against invoice costing.
• Reconcile vendor account statements and track open transactions for audit purposes.
• Maintain special-handling processes for vendors and independently organize work tasks.
• Assist the Accounts Payable Manager or Supervisor in identifying and implementing process improvements.
• Carry out other functions assigned by the Accounts Payable Manager or Supervisor.
• Ensure adherence to Accounts Payable policies and procedures.
• Perform corporate-level special projects, audits, and analytics, and provide and present recommendations through written reporting.

Benefits

• Competitive wage
• Competitive paid time off (PTO)
• Safe Harbor 401(k) with 100% employer match up to 5% of base pay and immediate vesting
• Holiday pay for 7.5 holidays per year
• Paid parental bonding time
• Employer-subsidized medical, dental, and vision plans
• Employer-paid life insurance and short-term disability
• Voluntary long-term disability, accident, critical illness, and hospital indemnity insurance
• 24/7 access to virtual care and telehealth options
• Health Savings Account (HSA) with employer contribution
• Flexible spending accounts (FSA)
• Wellbeing program with an opportunity to earn reduced medical costs
• Employee Assistance Program (EAP) for employees and their families
• Tuition reimbursement
• Employee referral bonus program
• Employee service milestone recognition program

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED