Mason City Schools - Accounting Specialist - AP, Contracts, and Vendor Support

The Greater Cincinnati School Application Consortium•Mason City, OH

About The Position

Mason City Schools is hiring an Accounting Specialist in the Treasurer’s Office. This year-round position works 260 days per year and supports accounts payable, contracts, vendor support, and other accounting and business operations. Duties include processing purchase orders and routine bills, maintaining vendor and reimbursement records, preparing materials and contracts for Board of Education meetings, and assisting with accounting reports, student activity accounting, public records requests, fixed-asset inventory, and district equipment tracking. The role also provides general office and technology support and performs other duties as directed by the Treasurer or Assistant Treasurer. Applicants should have a high school diploma or equivalent, strong office-management and communication skills, discretion, the ability to prioritize multiple tasks and meet strict deadlines, and the ability to work as part of a team. Familiarity with State Software, SCview, or Bonefish is a plus. Salary is commensurate with experience.

Requirements

High school diploma or equivalent.
Full comprehension of office-management systems and procedures, including Google Suite and Microsoft Office.
Ability to multitask and prioritize daily workload to meet strict deadlines.
Strong verbal and communication skills.
Discretion and ability to maintain confidentiality.
Proven ability to work as a member of a team.

Nice To Haves

Background in State Software, SCview, and/or Bonefish.

Responsibilities

Post encumbrances and process purchase orders, including entering, dating, numbering, adding vendor numbers, and preparing orders for distribution or mailing/faxing.
Prepare monthly utility, insurance, and miscellaneous bills for payment.
Process annual beginning-of-fiscal-year purchase orders.
Add new vendors and update existing vendor records in USAS.
Update cell phone reimbursement lists and prepare quarterly reimbursement invoices.
Complete vendor credit applications and obtain the Treasurer’s or Assistant Treasurer’s signature before returning them.
Prepare materials for monthly Board of Education meetings, including adding contracts and financial reports to the agenda for approval.
Prepare independent contractor contracts, coordinate signatures, and file contracts as appropriate.
Update athletic event worker lists for approval.
Add donation amounts to meeting agendas and prepare and send donation letters to donors monthly or quarterly.
Prepare meeting minutes.
Assist with the annual GAAP or CAFR accrual report as directed by the Treasurer or Assistant Treasurer.
Process excess-cost reporting.
Support student activity group accounting, including facilitating information and signatures for Enrichment Contracts.
Handle public records requests.
Conduct fixed-asset inventory.
Manage and track district copiers, RFPs, and related items.
Order miscellaneous items for the Treasurer’s Office as needed.
Use technology effectively and assist with other duties necessary for efficient Accounting Department operations.
Perform other duties as directed by the Treasurer or Assistant Treasurer.