Accounting Specialist (AP)

Max Distributing • Little Rock, AR

1d

About The Position

At Max and Aromar Distributing, the Accounting Specialist manages core financial transactions across Accounts Payable (AP), Accounts Receivable (AR), general ledger maintenance, and routine tax filings. The role executes full-cycle AP and AR operations, ensures accurate ledger postings and strong internal controls, maintains 1099 compliance, and serves as a backup for routine tax filings. It requires practical knowledge of accounting principles, ledger reconciliations, and small-business tax workflows to keep financial records accurate, complete, and audit-ready.

Requirements

• Proven track record managing full-cycle accounts payable.
• Direct experience preparing routine state sales/use tax filings and annual 1099 reporting.
• Proficiency with accounting platforms such as QuickBooks, NetSuite, or similar ERP environments.
• Intermediate Microsoft Excel capabilities, including functions and data reconciliation.
• High level of accuracy in data entry, invoice matching, and resolving ledger variances.

Nice To Haves

• Experience in accounts receivable or collections.

Responsibilities

• Manage full-cycle accounts payable processing, including coding, batching, and entering vendor invoices into the general ledger.
• Perform three-way matching of purchase orders, receiving logs, and vendor invoices before disbursement.
• Execute scheduled ACH, check, and electronic-transfer payment runs while balancing cash-flow priorities and vendor terms.
• Reconcile vendor statements and resolve invoice or receiving discrepancies with suppliers.
• Execute daily invoicing, credit issuance, and billing schedules according to customer contract terms.
• Monitor accounts receivable aging schedules, conduct collection outreach, and analyze customer credit limits.
• Apply cash receipts, wires, ACH, and credit-card payments to open invoices.
• Reconcile customer ledger accounts and resolve discrepancies, short payments, and billing disputes.
• Prepare, review, and file recurring state and local sales/use tax returns as backup.
• Maintain vendor W-9 records and lead annual 1099 preparation and reporting.
• Ensure sales tax exemption certificates and reseller documentation are compliant and up to date.
• Perform monthly bank, credit-card, and sub-ledger reconciliations.
• Identify workflow efficiencies in transaction processing, record-keeping, and document archiving.

Benefits

• Competitive compensation aligned with experience.
• Comprehensive health package.
• Paid time off (PTO) package.
• A structured and diverse professional accounting environment within a growing business.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed