Administrative Assistant Jobs

About The Position

Requirements

• Bachelor’s degree or Any equivalent combination of experience performing administrative (non-clerical) staff work involving a variety of assignments.
• Working knowledge of Microsoft Word, Outlook, SharePoint, and Adobe.
• Strong communication, organizational, and planning skills and the ability to multitask.
• A satisfactory criminal background check is required.

Responsibilities

• Provide administrative support to the Chief Counsel, Deputy Chief Counsel, six staff attorneys, and legal interns.
• Manage calendars, schedule meetings, coordinate CLE reservations, and make travel arrangements.
• Draft, proofread, and prepare official correspondence, reports, and meeting materials.
• Maintain digital and physical filing systems, digitize records, and update department contact lists.
• Oversee daily office logistics, including equipment maintenance, procurement, and inventory management.
• Organize electronic legal files, extract key information, and maintain lease tracking databases and spreadsheets.
• Generate and distribute monthly lease status reports to key stakeholders.
• Proofread leases, procurement contracts, Memorandums of Understanding (MOUs), and interbranch agreements.
• Track, process, and coordinate the execution and distribution of final legal agreements.
• Manage communications and arrange conference calls for lease and transaction matters.
• Administer Westlaw and LexisNexis user IDs and access credentials across the organization.
• Support the development and ongoing maintenance of the AOPC Legal SharePoint site.
• Assist with designing document templates, maintaining standard operating procedures, and organizing staff training.
• Crosstrain in department functions, including processing sovereign citizen filings and assisting with statewide grand jury selection.
• Provide backup support to other areas during high-demand periods.

Benefits

• Comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
• 13 paid holidays
• 12 paid sick days
• 12+ paid vacation days per year
• Salary increases
• Employee assistance programs
• Retirement plans
• 1 day of telework is available after a training period.
• Healthcare flexible spending account.
• 6 weeks paid parental leave for eligible employees.
• Free parking