Administrative Assistant

Cosgrave Vergeer Kester LLP • Portland, OR

4d

About The Position

Cosgrave Vergeer Kester LLP is seeking an entry-level Administrative Assistant to support its Legal Assistant team and attorneys in a professional law firm environment. The position provides exposure to legal administrative work and helps maintain smooth, efficient team workflows. The successful candidate will prepare and organize documents and correspondence, assist with case-related files and deadlines, and contribute to general office operations. The firm describes its workplace as collaborative and supportive, with an open-door culture that values mentorship, ethical excellence, community involvement, and a positive work environment.

Requirements

• At least 1 year of general office experience.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Clear, professional written and in-person communication skills.
• Attention to detail and commitment to accuracy.
• Ability to work in a team-oriented environment and independently.
• Dependability, flexibility, and eagerness to learn.

Nice To Haves

• Law firm or professional services experience is preferred.
• Experience with document management systems is a plus.

Responsibilities

• Provide administrative and clerical support to Legal Assistants and attorneys.
• Prepare, proofread, and organize correspondence and legal documents.
• Assist with docketing, calendar updates, and deadline tracking.
• Handle mail distribution, scanning, copying, and file maintenance.
• Help prepare binders, document sets, and other materials for client matters.
• Support general office projects and provide backup assistance, including reception as needed.

Benefits

• Medical, dental, and vision insurance with multiple plan options.
• 10 firm holidays, 3 personal days, and sick time.
• Retirement plan with firm contributions.
• Paid family and medical leave.
• Firm-paid disability and life insurance.
• Health Savings Account (HSA) with firm contribution and Flexible Spending Account (FSA) options.
• Employee Assistance Program with counseling, childcare, financial, and wellness resources.
• Competitive pay.
• Firm lunches, happy hours, outings, and a company softball team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed