E T Temporary

World Bank Group•Washington, DC

4d•Onsite

About The Position

The World Bank Group Technology Office’s Technology Platforms unit is seeking an administrative professional to support its Unit Manager and unit operations. The role coordinates calendars, meetings, official travel, recruitment and onboarding logistics, workspace assignments, internal communications, and collaboration tools. It also supports space management, document preparation and archiving, and day-to-day administrative processes, while coordinating with the ITSTO front office, other ITS units, technical teams, and broader departmental and Vice Presidency counterparts. The position is a one-year Extended Term appointment and is locally recruited in Washington, DC.

Requirements

High school diploma and 7 years of relevant experience, or an equivalent combination of education and experience.
Experience working with executive-level or senior management.
Ability to demonstrate integrity, confidentiality, and discretion when handling sensitive information.
Excellent organizational, office support, and administrative skills, with attention to detail and the ability to proactively manage and follow up on multiple tasks and requests under time pressure.
Experience working in a diverse team environment and ability to work with staff at all levels with minimal supervision.
Proactivity and ability to anticipate potential issues.
Ability to adapt quickly to changing priorities and manage multiple tasks simultaneously in a fast-paced environment.
Required language: English.
Applicants are expected to be authorized to work in the Washington, DC duty station for any employer; preference is given to local talent.

Nice To Haves

Undergraduate degree preferred.
Solid knowledge of Office 365, including Word, Excel, PowerPoint, and SharePoint; Microsoft Teams; Webex; SAP/Admin Portal; and awareness of digital technologies and trends.

Responsibilities

Manage the Unit Manager’s calendar, meeting logistics, and official travel; track action items and follow up on decisions and commitments across unit leadership.
Coordinate with the ITSTO front office, advisor, peer ITS unit front offices, and departmental and Vice Presidency counterparts.
Plan staff meetings and unit events, including town halls, workshops, and social activities; prepare agendas and notes and track follow-up actions.
Coordinate unit recruitment, onboarding, offboarding, and space matters, including candidate interviews and recruitment logistics, staff experience, device provisioning and returns, and workspace assignments.
Support space management and day-to-day operations, identifying opportunities to streamline processes.
Provide administrative support, including scheduling and organizing meetings and events, coordinating calendars, resolving scheduling conflicts, and preparing and archiving documents.
Prioritize competing demands with minimal supervision and use independent judgment and discretion to handle issues and activities.
Coordinate with technical teams and other parties to route incoming correspondence and support smooth operations.
Facilitate internal communications and ensure team members and contractors provide requested information on time.
Maintain unit distribution lists and create and manage Microsoft Teams teams and channels and other applications for collaboration and task tracking.
Work with assistants in other ITSTO units on cross-departmental matters and provide backup during leave periods.
Complete other ad hoc assignments.