Sr Administrative Assistant

Johnson & Johnson Innovative Medicine•Horsham, PA

4d•Hybrid

About The Position

The Sr. Administrative Assistant provides administrative support to executives and internal teams in a fast-paced, collaborative environment. The role manages routine responsibilities and adapts to changing needs while maintaining accuracy, timeliness, quality, professionalism, and discretion. It is a hybrid position based in Horsham, Pennsylvania, with J&J Flex scheduling of three days in the office and two days remote each week. The role supports the AI Strategy and Execution and Customer Engagement Transformation groups, including maintaining the office environment and serving as their single point of contact. It also administers Global Services Service Excellence & Experience engagements and may provide backup support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.

Requirements

High School/Secondary degree or equivalent.
A minimum of 4 years’ experience in administrative or office support.
Basic knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Ability to manage routine tasks independently and prioritize work effectively.
Up to 5% travel across U.S. sites is required.

Nice To Haves

Accountability
Administrative Support
Business Writing
Communication
Customer Centricity
Data Capturing
Diary Management
Document Management
Event Management
Microsoft Office
Office Administration
Organizational Knowledge
Organizing
Presentation Development
Process Oriented
Professional Ethics
Travel Planning
Typing

Responsibilities

Manage complex, frequently changing calendars and schedule meetings with internal and external partners.
Prepare confidential presentations, memos, correspondence, and expense reports; record and organize data and supporting documentation.
Communicate professionally with employees, management, external business contacts, and vendors.
Maintain files, documents, and navigation maps in Teams groups.
Partner with internal teams to develop and distribute pre-reads and training materials.
Arrange domestic and international travel.
Track communications and capture analytics.
Use technology platforms and identify innovative applications for them, including Excel, Outlook, PowerPoint, Word, web navigation, Concur, SharePoint, Teams, Global Connect, Workday, Our Source, and e-Marketplace.
Manage statements of work and purchase orders for Global Services Service Excellence & Experience engagements; track expenditures and actual expenses in variance reports, process and reconcile invoices against monthly reports, and prepare periodic purchase-order-status reports.
Work independently without day-to-day guidance, applying critical thinking and sound judgment to resolve complex problems while maintaining strict confidentiality.
Maintain the office environment and serve as the single point of contact for the AI Strategy and Execution and Customer Engagement Transformation groups.
Demonstrate Johnson & Johnson’s Leadership Imperatives and Credo.
Coordinate logistics for departmental and group meetings, including Town Halls, by arranging venues, catering, materials, audiovisual and technology support, and agendas.
May review executives’ email and flag items requiring review or action.
May provide backup support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.
Manage external partner relationships and facilitate contracting as needed.