Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High degree of trustworthiness and confidentiality.
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint) skills.
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly.
• Proficient in Concur system.
• Experience reviewing and preparing expense reports for leaders.
• Knowledge and understanding of intricate domestic and international travel planning.
• Ability to perform in a fast-paced and high-pressure environment.
• Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders.
• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
• Ability to follow policies, procedures, and regulations.
• Ability to handle confidential material in a professional manner.
• Strong attention to detail and accuracy skills.
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important.

Nice To Haves

• Familiarity with MS Loop, Bookings, Planner, or To Do is a plus.

Responsibilities

• Draft, review, and execute communications on behalf of leaders.
• Assist with expense management & budget planning as needed.
• Act as point of contact for various company policies and teams including workplace environment and IT.
• Act as point of contact for various vendors.
• Provide a high level of professional support which includes a balance of experienced administrative work, as well as ongoing ad-hoc project and business initiatives such as planning meetings and events, tracking deliverables and pulling and manipulating routine reports.
• Create presentations that include strategy, data, and other complex information in an easy to digest format for a variety of audiences.
• Responsible for on-brand documentation preparation and distribution.
• Compiles moderately complex reports as needed.
• Schedule and organize meetings and events.
• Prepare materials and agendas for meetings, take and distribute meeting notes, and handle information requests.
• Organization and facilitation of presentations and meetings to include running the technology, leading introductory segments.
• Coordinate calendars, schedule, travel arrangements, and expense reports for assigned staff.
• Manage complex calendar logistics and ensure that schedules are optimized.
• Prioritize conflicting needs with efficiency and precision.
• Build and execute travel arrangements including travel agendas, accommodations and meeting space options.

Benefits

• Annual incentive compensation
• Medical, dental, vision & life insurance
• Accident, critical Illness & short-term disability insurance
• Retirement plans with employer contributions
• Generous time-off program
• Programs designed to support the employee well-being and financial security.