Executive Administrative Assistant

Beaufort Memorial Hospital•Bluffton, SC

23h

About The Position

South of Broad Healthcare (SOBH) is expanding access to high-quality, community-based healthcare throughout southern Beaufort County and the surrounding Lowcountry. Grounded by a mission of delivering compassionate, patient-centered care, SOBH supports strategic growth designed to bring essential healthcare services closer to the people and communities we serve. At the center of SOBH is Bluffton Community Hospital, a new 28 bed, full-service hospital. Approximately 90,000 square foot facility will include a 24/7 emergency department, an acute inpatient nursing unit, surgical and endoscopy suites, a cardiac catheterization lab, advanced imaging, laboratory services, and additional outpatient capabilities. The hospital is scheduled for completion in late 2026, with patient care anticipated to being early 2027. Bluffton Community Hospital represents more than the construction of a new facility – it reflects a long-term investment in the health, economic vitality, and future of one of South Carolina’s fasts growing communities. The hospital will create new employment and leadership opportunities, strengthen the recruitment of physicians and clinical professionals, and allow residents south of the Broad River to receive comprehensive care closer to home. As part of SOBH, Bluffton Community Hospital is committed to building a collaborative, innovative, and people centered organization. Our goal is to create an exceptional environment for patients, families, physicians, and employees – one that combines the personal connection of a community hospital. Performs a variety of administrative functions in a healthcare environment by supporting/assisting executive, managerial and professional employees by gathering information, preparing reports and correspondence, assisting and coordinating presentations, maintaining records and database management, providing guidance and developmental assistance on organizational and department procedures, taking meeting minutes and/or board minutes. Coordinate in-person, off-site, and virtual meetings (to include meeting location, necessary technology, catering, and attendees’ schedules and calendars). Answers phones and directs callers, vendors, and/or employees as appropriate. Completes supply and restocking of supplies to include and special orders, printing/graphics, etc. Coordinates activities in support of hospital mission, vision, and core values. Expected to assist with organizational activities internally and externally to include after-hours events with advanced notice as requested. Cross-coverage of other Executive Administrative Assistants is required as directed as it pertains to the above and in support of c-suite executives. Depending on area assigned, may be responsible for some specific activities related, but not limited, to the following: Compliance, Quality, Patient Safety, and Patient Care Service Beaufort Physician Partners, Administrative Medical Services, Operations (Finance and Human Resources as needed). Marketing and Foundation

Requirements

A High school diploma or GED required
Proficiency in Microsoft Office and Adobe software required
At least three years of experience in a related position, preferably in a medical setting

Nice To Haves

Associate’s degree in relevant field is preferred

Responsibilities

Gathering information
Preparing reports and correspondence
Assisting and coordinating presentations
Maintaining records and database management
Providing guidance and developmental assistance on organizational and department procedures
Taking meeting minutes and/or board minutes
Coordinate in-person, off-site, and virtual meetings (to include meeting location, necessary technology, catering, and attendees’ schedules and calendars)
Answers phones and directs callers, vendors, and/or employees as appropriate
Completes supply and restocking of supplies to include and special orders, printing/graphics, etc.
Coordinates activities in support of hospital mission, vision, and core values
Assist with organizational activities internally and externally to include after-hours events with advanced notice as requested
Cross-coverage of other Executive Administrative Assistants is required as directed as it pertains to the above and in support of c-suite executives
Depending on area assigned, may be responsible for some specific activities related, but not limited, to the following: Compliance, Quality, Patient Safety, and Patient Care Service Beaufort Physician Partners, Administrative Medical Services, Operations (Finance and Human Resources as needed). Marketing and Foundation