Administrative Assistant

Sonoco • Stockton, CA

20h • Onsite

About The Position

Under the supervision of the Office Manager, the Administrative Assistant provides administrative support for the front office and serves as a key resource for time and attendance administration. The ideal candidate is a proactive problem solver with excellent communication skills, strong organizational abilities, and exceptional attention to detail. This individual must be capable of managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism. A strong commitment to confidentiality, customer service, and teamwork is essential.

Requirements

• Excellent organizational, analytical, and problem-solving skills.
• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience supporting HR, payroll, or operations departments.

Nice To Haves

• Bilingual English/Spanish preferred.

Responsibilities

• Provide front-desk coverage by managing a multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Prepare communication such as memos, emails or reports.
• Maintain filing system, contact database, employee list, and inventory.
• Provide new hire orientation.
• Manage employee time and attendance records utilizing the company's payroll and timekeeping system.
• Review, audit, and correct timecard exceptions including missed punches, attendance infractions, schedule discrepancies, and pay code errors.
• Assist managers with attendance tracking and documentation in accordance with company policies.
• Plan, organize, and schedule company meetings.
• Maintain confidentiality of employee payroll and attendance information.
• Order and oversee office supplies and food deliveries for group meetings.
• Ability to sit, stand, and walk throughout the workday.
• Ability to occasionally lift up to 25 pounds.
• Ability to work in both office and manufacturing environments as needed.

Benefits

• Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options
• 401(k) retirement plan with company match
• Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services
• Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family
• Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed