Administrative Assistant

Accord•Saint Paul, MN

12d•$18 - $20•Onsite

About The Position

This position is responsible for administrative support at the Accord's office. Duties will be administrative in nature and will include maintaining files, data entry, sorting and organizing and assisting with projects. In addition to administrative support, this position also serves as a receptionist for the headquarters office.

Requirements

Six months experience working in an office/clerical support position.
Strong organization skills.
Must maintain confidentiality in daily operations.

Nice To Haves

High school diploma or GED preferred

Responsibilities

Serve as a representative of the agency to the people we support, our community partners and external constituents. Relate to the public in a pleasant and professional manner.
Serve as a positive role model for employees and people we support.
Provide administrative and clerical support to the Executive Leadership and other leaders including processing of letters, memos and reports.
Greet and direct visitors, delivery personnel and Metro Mobility
Receive and direct incoming phone calls; use Netsmart to find appropriate staff contact for calls from people we support.
Sort and distribute mail, deliveries and emails.
Process and post outbound mail and packages.
Assist with the printing, stuffing, posting and mailing of mail projects
Print/copy and distribute documents as needed.
Keep the main lobby area neat and organized.
Provide administrative and clerical support to the Senior Cabinet and other leaders including processing of satisfaction surveys, new employee documentation and donation letters.
Complete monthly supply inventory and submit it to the Operations Manager
Check in/out temporary badges, maintaining documentation
Restock supplies in first floor common areas
Maintain call and visitor volume logs
Participate in employee training and safety initiatives
Perform other duties as required or assigned.