Administrative Assistant

Fabricast Inc•South El Monte, CA

12d•Onsite

About The Position

The Administrative Assistant is responsible for completion of administrative functions to ensure efficient day-to-day operations across all departments. This role supports leadership through office organization, employee communications, banking, shipping, quoting, accounting, production scheduling, purchasing, recordkeeping, and facility coordination. The Administrative Assistant also plays a key role in ensuring compliance with company policies and procedures. This position requires strong organizational, interpersonal, and problem-solving skills with the ability to multitask in a fast-paced manufacturing environment.

Requirements

Relevant experience is required.
Strong customer service, listening, written and oral communication skills are essential to effectively collect and disseminate information with callers, visitors, customers and employees at all levels of the organization.
Strong computer, typing and successful multi-tasking ability is necessary.
Professionalism, time management, organization, and prioritization skills are critical competencies.
Must be able to successfully work under time and budgetary pressures.
Must be able to read, write and speak English fluently and possess the ability to communicate clearly on technical and business levels while maintaining professional conduct is essential.

Responsibilities

Follow rules and processes as outlined in the Employee Handbook, Quality Manual, and Safety training regarding conduct and performance standards expected of all employees
Demonstrate collaborative working relationships, good judgment, reasoning, and professional conduct in all business interactions, representing Fabricast favorably with employees, customers, and vendors.
Maintain a professional appearance and demeanor appropriate for the position and situation
Maintain a positive work attitude that reflects the Fabricast Core Values (Care, Hardworking/ Dedicated, Creative Problem Solver, accountability, and Knowledge Seeker)
Generate production travelers, complete purchase orders for direct materials, generate timecards/job cards, manage accounts payable/receivable, manage banking transactions, generate quote drafts, manage day-to-day office operations, supplies, and vendor relationships.
Support leadership with meeting coordination, document preparation, and communication tracking.
Maintain company directories, phone lists, and communication boards.
Assist with coordination of company events, training, and employee recognition programs.
Manage data entry related to business operations, reporting, and invoice processing.
Serve as primary contact for incoming office inquiries and external correspondence.
Ensure compliance with company policies, safety requirements, and quality documentation procedures.
Provide back-up support to other administrative functions as needed.