Administrative Assistant

Just-In Home Care • Jarrettsville, MD

35d

About The Position

Just-In Home Care is seeking an organized, people-focused Administrative Assistant to support its home-care operations. The role serves as a first point of contact for callers and visitors, manages calendars and scheduling, maintains client and employee records, supports client intake, prepares communications, coordinates office resources, and helps ensure documentation complies with HIPAA, state, and agency guidelines. The company describes its culture as supportive, team-oriented, and mission-driven, with opportunities to grow in healthcare administration.

Requirements

• High school diploma or GED.
• At least 1 year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or in a similar clerical role.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Ability to learn scheduling and electronic medical record (EMR) software quickly.
• Strong phone etiquette and written and verbal communication skills, with a friendly, professional demeanor.
• Excellent time-management and multitasking abilities, including organizing people and information.
• Ability to handle confidential information with discretion and work in a fast-paced office environment.

Nice To Haves

• Associate’s degree or administrative certification.
• Healthcare or home-care background.

Responsibilities

• Answer and route incoming calls, greet visitors, and provide customer service.
• Schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations.
• Maintain digital and paper filing systems and update client and employee records in compliance with state and agency regulations.
• Gather client inquiry details, enter data in home-care software, and alert the care team to new opportunities.
• Draft emails, letters, memos, and reports for internal and external stakeholders.
• Order office supplies, coordinate vendors, and help refine standard operating procedures.
• Ensure documentation meets HIPAA, state, and agency guidelines.

Benefits

• Maryland Sick and Safe leave.
• Competitive salary and pay with regular reviews.
• Paid time off.
• Flexible scheduling options.
• Training and development.
• Positive, team-oriented office culture with leadership that invests in employees.
• Clear career paths and supportive leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED