Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• At least 1 year of experience in a reception, administrative, or office support role.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills, including the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Strong attention to detail, with the ability to complete work accurately and thoroughly.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and Google Workspace.

Nice To Haves

• Associate’s degree in business administration, office management, or a related field.
• Experience supporting events or meetings.

Responsibilities

• Serve as the building’s primary greeter and point of contact, welcoming visitors, guests, vendors, and staff professionally and courteously.
• Manage visitor check-in by verifying appointments, maintaining the visitor log, issuing badges as required, and notifying staff or departments of guest arrivals.
• Receive, log, and distribute packages, mail, and deliveries, maintaining records of receipt.
• Maintain a professional, organized, and welcoming lobby and reception area.
• Follow building safety, security, and emergency procedures and promptly alert appropriate personnel to concerns.
• Answer and direct phone calls, emails, and general inquiries; prepare and distribute departmental notifications.
• Draft, proofread, and format School Health Department documents, reports, and presentations.
• Track office and School Health Room inventory, process purchase orders, and coordinate ordering and distribution of supplies.
• Enter and update information in departmental databases and systems, ensuring records are accurate, current, and complete.
• Maintain organized physical and electronic filing systems, including documentation for compliance activities.
• Support meetings by scheduling, preparing agendas and materials, and recording minutes as needed.
• Assist with departmental projects and general office support, including filing, photocopying, and running errands.
• Protect confidential information and ensure protected health and student information is not visible or discussed in public areas, in compliance with HIPAA and FERPA.
• Follow facility policies, procedures, and the Corporate Compliance Program, as applicable, and maintain required training.
• Follow established policies and procedures, maintain regulatory requirements, participate in quality improvement efforts, and report concerns through appropriate channels.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 14 paid holidays
• 3 weeks of paid vacation per year
• 403(b) plan with a 6% employer match and 3% base employer contribution
• Professional growth opportunities