Records Clerk - Administrative Assistant I

City of Burlington•Burlington, WI

About The Position

The City of Burlington is hiring a part-time Records Clerk - Administrative Assistant I. Under the direction of the Records Custodian, this role assists with recording, processing, and disseminating open records requests in compliance with Wisconsin law. The position reviews body-worn camera and squad fleet footage for required redactions and maintains records of redactions and actions taken. The role also performs clerical and administrative work, including preparing and processing documents and correspondence, entering police information into law enforcement records systems, responding to routine inquiries, assisting visitors, and collecting and recording department data. Work hours are coordinated to meet department needs, with a commitment of 10–12 hours per week or approximately 500–600 hours annually. Starting wage is $20.44 per hour. Applicants must submit a completed City of Burlington Employment Application form as part of the online application. The City of Burlington is an equal opportunity employer and drug-free workplace.

Requirements

High school diploma or equivalent.
Submit a completed City of Burlington Employment Application form as part of the online application.

Nice To Haves

A minimum of three years of office experience is preferred.
Prior clerk experience within a law enforcement agency is strongly desired.

Responsibilities

Assist in recording, processing, and disseminating open records requests in compliance with Wisconsin law.
Review body-worn camera and squad fleet footage to identify and make necessary redactions in accordance with legal requirements and departmental policies.
Maintain records of redactions and actions taken for each piece of footage.
Type, edit, proofread, assemble, copy, file, process, and forward documents and records as required or directed.
Prepare timely correspondence to other agencies, including the District Attorney, Public Defender, Human Services, City Attorney, Probation & Parole, and insurance companies.
Enter police information and data into the Law Enforcement Records System as directed, including systems such as Pro Phoenix RMS, Axon, and TraCs.
Prepare written replies to correspondence without dictation and respond to inquiries that do not require a supervisor's attention.
Receive visitors courteously and professionally, and provide department information in accordance with established policies and procedures.
Collect and record data about department personnel and activities as prescribed by the Chief of Police.
Notify department administration or supervisors of incomplete or inadequate reporting from patrol staff and ensure the issues are directed to department supervision.
Perform routine clerical and administrative work in data entry, data processing, cashiering, answering phones, and receiving the public.
Maintain the clerical work area and equipment in clean and working condition.
Perform other office-related and clerical duties as required or assigned by the Chief of Police.