Senior Administrative Assistant

DFW International Airport • Grapevine, TX

28d

About The Position

Under minimal supervision, the Senior Administrative Assistant provides advanced administrative support to executive leadership, typically a Senior Vice President, and serves as receptionist for visitors to the Senior Executive Suite. The role anticipates needs, proactively solves problems, and considers broader implications. It requires initiative, independent judgment, discretion, and a professional presence.

The position supports the Senior Vice President of Airport Development and may provide backup coverage for Executive Assistants supporting Executive Vice Presidents. It also leads special projects, helps improve administrative procedures and workflows, coordinates visitors and meeting logistics, and trains and mentors administrative staff.

Requirements

• Completion of a high school diploma or GED.
• Five or more years of experience supporting senior-level executives.
• Knowledge of modern office and administrative practices and procedures.
• Proficiency in Microsoft Office Suite and Outlook.
• Ability to anticipate and solve recurring problems, identify patterns, and assess wider implications.
• Strong oral and written communication skills.
• Ability to train, mentor, and influence less experienced employees.
• Discretion in handling sensitive and confidential information.
• Ability to coordinate work activities across departments and adapt to changing priorities.
• Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge in accordance with Department of Homeland Security Transportation Security Administration requirements and DFW Airport’s Airport Security Program within 30 days of employment, and maintain qualification for a SIDA badge upon each renewal.
• Any equivalent combination of education and/or experience may be substituted for the stated education and experience requirements.

Nice To Haves

• Bachelor’s degree.
• Certified Administrative Professional (CAP) certification.
• Project Management certification.

Responsibilities

• Represent the Executive Administrative team with a professional presence and proactive approach, fostering teamwork and collaboration while anticipating internal and external customer needs.
• Provide executive administrative support to the Senior Vice President of Airport Development, including calendar support, travel arrangements, expense reports, purchase orders, and requisitions.
• Lead special projects by researching, compiling data, and preparing detailed reports; may participate in preparing budgets and maintaining budget accounts.
• Review internal administrative support procedures, recommend changes, and adapt processes for unusual situations; apply initiative to improve workflow.
• Greet visitors and coordinate arrivals, meeting spaces, and related logistics, including preparation, refreshments, catering, and other support needs.
• Train and mentor administrative staff, influence their development and performance, and may coordinate administrative support assignments and monitor workflow.
• Provide backup coverage for Executive Assistants during absences or special assignments, supporting Executive Vice Presidents with calendar management, meeting coordination, travel arrangements, and other time-sensitive administrative needs.
• Coordinate with the primary Executive Assistant to maintain continuity and keep priorities on track.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED