Administrative Assistant

Geekplus America Inc•Atlanta, GA

28d•$23 - $30•Onsite

About The Position

We are looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly. You will be the go-to person for day-to-day office operations, supporting employees, visitors, and vendors, and working closely with HR, IT, and Finance. You will also play a key role in supporting a potential office relocation. This role is ideal for someone who takes pride in getting the details right and follows through on every task.

Requirements

1+ years of office administration experience; prior experience as an Office Manager, Front Office Manager, or Administrative Assistant
Proficiency in MS Office; experience with HRIS is a plus
Familiarity with office management procedures and basic accounting principles
Strong communication and interpersonal skills
Excellent organizational skills, with the ability to prioritize and manage multiple tasks
Careful, reliable, and highly attentive to detail, with a strong sense of ownership and follow-through
Able to handle confidential personnel and company information with discretion
Down-to-earth, collaborative, and service-minded, comfortable working with people at all levels

Nice To Haves

Experience supporting an office move, renovation, or build-out project
Prior exposure to HR administration or onboarding processes

Responsibilities

Organize and maintain day-to-day office operations and procedures
Coordinate office activities to ensure efficiency and compliance with company policies
Coordinate with the IT department on all office equipment
Provide general support to visitors and respond to employees’ office-related requests (e.g., stationery, hardware, travel arrangements)
Track office supply inventory and place orders as needed
Liaise with facility vendors, including cleaning, catering, and security services
Manage contracts and price negotiations with office vendors, service providers, and the office lease
Support the planning and execution of a potential office move, including vendor coordination, timeline tracking, and logistics
Assist with office renovation and build-out projects, working with contractors, landlords, and internal stakeholders
Coordinate with IT and other teams on furniture, equipment, and workspace setup during the transition
Manage the office G&A budget and ensure accurate, timely reporting
Ensure all invoices are processed and paid on time
Partner with HR to update and maintain office policies
Assist with new-hire onboarding (orientation, E-Verify, equipment and workspace setup, etc.)
Enter and update employee information in HR systems, ensuring data accuracy and confidentiality
Provide day-to-day HR coordination, including scheduling interviews, preparing onboarding/offboarding materials, and organizing employee events and meetings
Support HR with document filing, record maintenance, and responding to routine employee inquiries
Create and maintain accurate records and databases (personnel, financial, and other data)
Submit timely reports and prepare presentations/proposals as assigned